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Basic Information

Reference Number

0000391165

Issuing Organization

City of Aurora

Owner Organization

City of Aurora

Project Type

ITB - Invitation to Bid (Formal)

Project Number

6066A

Title

FOX THEATER – HVAC REPLACEMENT AND UPGRADES

Source ID

PU.AG.USA.1028.C12705176

Details

Location

United States, Colorado, Arapahoe County

Piggyback Contract

Description

The City of Aurora is renovating the HVAC systems of the City of Aurora Fox Theater. The project involves a base scope of the replacement of the two existing mechanical systems which service studio theater and workshop areas (base bid), as well as alternates including the removal, replacement, and relocation of the mechanical system that services the lobby (as an alternate), the installation of new mechanical controls for the entire building (as an alternate), and
improvements to the lobby lighting (as an alternate). The work is broken out as base bid and alternates such that the City of Aurora may select alternates in any order deemed suitable. As a historically registered building, all alterations shall comply with the Aurora Historic Preservation Committee to preserve the proportions and character of the building.

Dates

Publication

06/24/2025 04:29 PM MDT

Question Acceptance Deadline

07/16/2025 03:00 PM MDT

Questions are submitted online

Closing Date

08/06/2025 03:00 PM MDT

Prebid Conference

07/10/2025 01:00 PM MDT

Contact Information

Cyndi Winner

303-739-7019

cwinner@auroragov.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event dateA - Previous Addendum

07/10/2025 01:00 PM MDT

Location

9900 E Colfax Ave, Aurora, CO 80010.

Event NoteA - Previous Addendum

To ensure bidders have a clear understanding of the project scope, specifications, and contractual requirements, a MANDATORY Pre-Bid Conference and Site Visit Walk-Trough is scheduled for July 10, 2025 at 1:00 PM. This will be an onsite meeting at 9900 E Colfax Ave, Aurora, CO 80010. The City requests that contractors limit personnel to no more than 2 persons per firm. Ladders will be used to access rooftop during site visit, attendees are encouraged to wear appropriate clothing and shoes. All attendees shall gather at the front entrance of the Fox Theater. It is incumbent that all participants arrive on time.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Each bid response shall be submitted on the prescribed forms supplied in the Project Manual.

Each Bid shall be accompanied by an appropriate guarantee in the form of a Bid Bond made payable to the City of Aurora in an amount of not less than five percent (5%) of the amount of the Bid. Original bid bonds do not have to be mailed; however, each bidder should maintain the original on file should the City request it at a later time.

Bids shall be submitted electronically, preferably in a single file PDF format, through the Rocky Mountain E-Purchasing System (aka BidNet) and must be received no later than 3:00 p.m. (Mountain Time) on August 6, 2025. Bids received using another method such as mail, email, or hand delivery will not be accepted. Late bids will NOT be accepted. Bids shall be retained by the City and cannot be returned.

Bids will be read aloud thirty (30) minutes after the bid closing. This event will be held online using Microsoft Teams. Interested parties may join the event using the link in attached Project Manual page 5