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Basic Information

Reference Number

0000401247

Issuing Organization

City and County of Denver Parks and Recreation

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

202580844

Title

Pahaska Concession Services

Source ID

PU.AG.USA.2203.C17181476

Details

Location

United States, Colorado, Denver County

Piggyback Contract

Description

The City and County of Denver Department of Parks and Recreation (“DPR”) is requesting proposals from companies with the interest, capability, and financial backing to operate indigenous-focused food and beverage, retail marketplace, and cultural programming concession services at Denver Mountain Parks’ historic Pahaska facility located at Lookout Mountain Park, 987 Lookout Mountain Road, Golden, CO 80401 (“Concession Site”). This opportunity seeks proposals from vendors focused on providing a food and retail experience that honors and celebrates contemporary indigenous culture in keeping with the historical theme of Buffalo Bill’s Wild West traveling show. The City anticipates awarding one (1) contract (“Concession License”) with a three to five (3-5) year term. DPR may request interviews with finalists following initial proposal evaluation to determine award.

Dates

Publication

10/13/2025 08:00 AM MDT

Question Acceptance Deadline

11/10/2025 12:00 PM MST

Questions are submitted online

Closing DateA - Latest Addendum

11/24/2025 04:00 PM MST

Prebid Conference

10/28/2025 12:30 PM MDT

Onsite Visit

11/04/2025 12:30 PM MST

Contact Information

Jennifer Simmons

720-913-0714

DPR.Proposals@denvergov.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

Award Requirements

- All or None Award

Bonding Requirements

- Performance Bond

50000 $

- Maintenance Bond

10000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/28/2025 12:30 PM MDT

Location

Microsoft Teams https://tinyurl.com/mvfz3m4d

Event Note

PRE-PROPOSAL MEETING: Proposers should attend the pre-proposal meeting which shall take place virtually/online on Tuesday October 28, 2025 at 12:30 P.M. MT via Microsoft Teams https://tinyurl.com/mvfz3m4d. Proposers may also attend by calling 720-388-6219, ID 317 824 883#. The pre-proposal meeting is not mandatory, but proposers will be held responsible for all information presented at the meeting.

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Event Type

Onsite Visit

Attendance

Recommended

Event date

11/04/2025 12:30 PM MST

Location

987 Lookout Mountain Road, Golden, CO 80401

Event Note

SITE TOUR: Proposers who are interested in viewing the Concession Site are encouraged to attend the optional site tour which shall take place in-person on Tuesday November 4, 2025 at 12:30 P.M. MT at 987 Lookout Mountain Road, Golden, CO 80401. RSVPs for attendance must be submitted to dpr.proposals@denvergov.org no later than the pre-proposal meeting on Tuesday October 28, 2025 at 12:30 P.M. MT. No additional tours of the concession site will be made available.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposer Responses	Proposer must submit responses to all questions and items in Section 3 of the RFP in the listed order. Include required attachments and additional attachments as needed.	Yes	No
Key Personnel Resumes	Submit resumes for key staff who would perform services under the contract.	Yes	No
Sample Menu	Submit a sample menu with associated pricing.	Yes	No
Sample Merchandise List	Submit a sample merchandise list with associated pricing.	Yes	No
Financial Statements	Submit consolidated financial statements for the proposing entity from the past three (3) fiscal years.	Yes	No
Bank Commitment Letter	Submit a letter of commitment from proposer's bank for the amount of financing expected for the Concession if applicable.	No	No
Pro Forma Statement	Submit a Pro Forma Statement detailing anticipated gross revenues and expenses and projected net revenues to the City for 2026-2028.	Yes	No
W-9	Submit current W-9 with correct entity name and TIN information listed.	Yes	No
Certificate of Good Standing	Submit current Certificate of Good Standing from the Colorado Secretary of State's office. Proposer must be in good standing to qualify for consideration.	Yes	No
ATTACHMENT 3: Contract Certification Form	Use fillable pdf version attached separately in BidNet. Proposer must include completed and signed form with submission.	Yes	No
ATTACHMENT 4: Diversity and Inclusiveness Form	Form must be completed online, and Proposer must also include a completed saved copy of the form with submission.	Yes	No
Signed Addendum Acknowledgment Form	Form will be uploaded as an addendum in BidNet after the question acceptance deadline. Proposer must include signed form with submission.	Yes	No
No entries

Additional Bidding Instructions

Reference the RFP for full requirement details. Email DPR.Proposals@denvergov.org with any questions about your submission.
BidNet has the full RFP pdf as well as the separate required Attachment forms available for download.