RFP 23-16 - RFP 23-16 Middle School Math Materials Adoption

Proposals must be uploaded in BidNet
 (Allow enough time for your submission and contact BidNet directly with any questions. BidNet will not allow late submissions). Submissions made in any other way will not be accepted

Proposals are due on or before the due date and time
Late submissions will not be accepted

IMPORTANT - Your ability to follow submission requirements will be considered in whether or not your proposals will be accepted for this RFP and what is evaluated.
Proposal Requirements
Vendors’ proposal responses must include all five (5) of the following files:
File 1 - PROPOSAL OVERVIEW
Submit as one (1) .docx or .pdf file and label file as “Name of Company - Overview”. File must include the following, in order:

• DECLARATION & SIGNATURE PAGE – Provide originally signed document, see Attachment A.
• OVERVIEW OF VENDOR FIRM - Provide a brief description of the vendor’s organization and services:
  • Narrative
  • Include specific information on providing educational materials to K-12 and related experience.
  • Identify vendor point-of-contact for any questions or concerns relative to this response and the resulting services.  Provide name, title, address, telephone and e-mail address.  
  • Please add additional comments, background information, data, etc., which you feel are pertinent and would assist in the selection process.
  • Confirm that all services and products are accessible to individuals with disabilities and adhere to all State of Colorado and Federal laws.
• ACCEPTANCE OF DISTRICT CONTRACT AND DATA PROTECTION ADDENDUM - Provide signed copy of Attachment C.

• The vendor’s signature on its response to the RFP is confirmation that the vendor understands and acknowledges that any award that will require a contract between the District and the vendor be executed and that the contract will include the terms and conditions set forth in Attachment C.
• Questions, comments, or concerns with regard to the contract terms and conditions must be included on this file. Absent any such conditions, the District will assume vendor’s full acceptance of the contract terms and conditions.
• Exceptions requested, or alternative language suggested, will be treated as a “counter-offer.” The willingness and/or ability of the District to accept or negotiate such suggested changes will be considered on a case-by-case basis.
• Vendors please note, if you do offer suggested modifications, the decision to reject, accept, or further negotiate requested changes will be at the District’s discretion.
• IF YOUR COMPANY NORMALLY SEEKS LEGAL REVIEW OF CONTRACT TERMS, THIS PROCESS SHOULD OCCUR PRIOR TO SUBMISSION OF YOUR OFFER AND YOUR OFFER MUST IDENTIFY ANY TERM OR CONDITION YOU ARE QUESTIONING AND HOW YOU WOULD SUGGEST IT BE RESOLVED.
•  Important – Do NOT submit a copy of your contract, terms and conditions, etc. as a response to this section.

• List how your company can provide the required services in the order listed on Attachment B, with a detailed breakdown and description of the specific services and data to be provided, ensuring, at a minimum, compliance with the RFP requirements.  Confirm compliance with each RFP requirement.
• Specifically identify your anticipated needs of District staff assistance in performing the requirements under the Scope of Services.

• See Attachment B. Responses must be submitted as one (1) .pdf file and labeled as “Name of Company - Additional Information”.
   

•      The enclosed price sheet, Attachment D, must contain the vendor’s price proposal.  As previously stated, one (1) document with pricing is to be separately packaged and provided in BidNet. Pricing shall not be included within the RFP proposal overview.
• Submit as one (1) .docx file and label file as “Name of Company - Pricing”.
• Pricing quoted by a vendor shall include all fees, costs and expenses, including, but not limited to:  labor costs, travel expenses, administrative costs, copies, collating costs, faxes, mileage charges, supplies, mailing charges, communications, data compilation, analysis, reporting and delivery charges, unless otherwise indicated in the RFP.
• Estimated proposal prices are not acceptable.
• All of the proposal contents and fees must be guaranteed for ninety (90) days from the proposal date. The proposal price will be considered in determining the successful vendor.

• See Attachment E. Responses must be submitted as one (1) .docx file and labeled as “Name of Company - Minimum Tech Specs”.