Specifications include, but are not limited to: A. General (1). The Contractor shall perform waste evacuating and cleaning services for two (2) 250- gallon above ground polyethylene septic holding tanks located under the trailer office. The tanks are equipped with a three-inch (3”) ABS waste removal line with a quick disconnect cap through which the Contractor shall evacuate waste. B. Maintenance (1). The Contractor shall perform the following maintenance three (3) times per week: a. Empty two (2) 250 gallon above ground polyethylene septic holding tanks. b. Holding tanks shall be maintained to ensure an odor-free, safe, and healthy environment. c. The tank areas shall be thoroughly cleaned with a germicidal cleaner after each evacuation. d. Any spills shall be thoroughly cleaned by the Contractor immediately in accordance with all local, city, county, state, and federal laws and regulations. C. Low Environmental Impact Cleaning (Green Housekeeping) (1). The Contractor shall implement and practice low environmental impact cleaning policies and practices to include the following: a. Cleaning products shall meet Green Seal’s GS-37 standards for industrial and institutional cleaners when applicable. If GS-37 is not applicable, cleaning products shall comply with California Code of Regulations, Title 17 Section 94509, VOC standards for cleaning products. b. Concentrated cleaning products shall be utilized when available with appropriate dilution systems. c. The Contractor shall continually assess the services needed and utilize the most current low environmental impact products and/or new methods available. d. A Material Safety Data Sheet (MSDS) for each chemical shall be provided upon request along with documents demonstrating compliance with low environmental impact cleaning requirements. (2). Chemical Usage and Disposal Policy: a. If applicable, ensure proper disposal of empty chemical containers. The Contractor shall be responsible to dispose of containers. b. Purchase sustainable cleaning products packaged in recyclable/reusable containers, thereby minimizing waste. c. In general, look for cleaning products with the following characteristics: 1. Available in concentrated form. 2. Biodegradable. 3. Not in an aerosol can which contain propellants. 4. Non-toxic ingredients (no carcinogens or hazardous wastes. 5. Packaged in a recyclable/reusable container (minimal waste). 6. Non-petroleum based and does not contain petrochemical compounds. 7. Produces minimal or no irritation to skin, eyes, or respiratory system. 8. Does not contain unnecessary dyes and fragrances. 9. Non-corrosive and not highly flammable. 10. Works optimally in room temperature water. 11. The Contractor shall not use or possess on the premises any material which has one or more of the following signal words on its label (check both the product label and MSDS): A. Warning B. Caution C. Danger D. Flammable E. Poison F. Reactive 12. For additional cleaning product purchasing references, refer to internet site: http://www.green.ca.gov/EPP/building/cleaning.htm. D. Equipment Parts Replacement (1). Equipment parts damaged or broken by Contractor negligence shall be reported to the DMV Project Manager immediately and replaced with new or equivalent to new equipment parts by the Contractor. Contractor shall begin repair services no more than four (4) hours after incident. Equipment parts determined to be damaged, broken, or otherwise unusable by the Contractor, through no fault of their own, shall be immediately reported to the DMV Project Manager. The DMV Project Manager shall be responsible to replace and repair with new or equivalent to new equipment parts. E. Emergency Service Calls (1). Services are deemed an emergency when the DMV requires service beyond the three (3) weekly regular services. The Contractor shall begin performing emergency services within two (2) hours following the DMV’s initial service call. If the request is after 2:00 p.m., the Contractor shall respond the following DMV business day within the first two (2) regular DMV business hours. F. Waste Transportation and/or Disposal (1). The Contractor shall be solely responsible for adhering to any and all local, city, county, state, and federal laws and regulations pertaining to the proper transportation and/or disposal of all waste products while performing services under this Agreement. The Contractor shall indemnify, defend, and hold harmless the state, its officers, agents, and employees from any and all claims, injuries, suits, damages, and losses arising out of or in connection with the improper transportation and/or disposal of all waste products. G. Loss/Damage (1). The DMV shall be relieved from all risks of loss or damage to all equipment/parts during periods of transportation by the Contractor or the Contractor’s agent. H. Proof of Service (1). The Contractor shall provide a notice or business card to the DMV Project Manager after each service is performed, indicating the date and time of completion of services. If the DMV Project Manager requests services after DMV business hours, the Contractor shall place the notice or business card underneath the DMV’s main entrance door or in the DMV’s mail deposit slot.
