Task 1 – Project Management 1.1 Project Meetings/Invoicing/Schedule: The Consultant will manage project tasks including work needed to: • Lead, direct, coordinate, and monitor the Consultant team • Prepare for, attend, and document project kick-off meeting, field review, type selection concurrence meeting, monthly team meetings, and action items • Prepare, coordinate, and maintain (update) a critical path method schedule using MS Project including identifying major delivery milestones and tasks • Miscellaneous coordination and support including assisting the County with meetings and coordination efforts with property owners • Prepare monthly invoices including a summary of specific work completed (including breakdown of hours by task to assist County with budget tracking) • Prepare monthly progress reports (to be submitted with monthly invoices) including discussion of critical items or decisions, recommendations to address items, work accomplished during that month and anticipated work for the following month It is anticipated that project development team (PDT) virtual meetings will be held monthly between the Consultant, County, and sub-consultants (as needed). The Consultant will prepare and distribute the meeting agenda, at least 24 hours prior to the meeting, including ensuring all necessary participants are invited and have access to join the meeting (for virtual meetings) including arranging all meeting times, locations, etc. Consultant shall prepare and distribute meeting minutes to all participants within (5) five working days after the meeting. The meeting minutes shall include an updated schedule (if necessary) and a list of “Action Items” explaining the action, when it is due, who is responsible, and the date it was completed. 1.2 Quality Control/Quality Assurance: The Consultant shall have a quality control plan for the Project to ensure design calculations, exhibits, plans, reports, etc. are independently checked, corrected and “back-checked” for accuracy, completeness, and constructability as well as ensuring general conformance with federal HBP requirements. 1.3 Existing Document Review: The Consultant is responsible for performing background investigation of the existing bridge/culvert crossing, including but not limited, to reviewing accident history, traffic patterns, utility ownership and use, permitting agency responsibilities, surrounding land uses, etc. County to provide any information for the project including ADT counts, photos, and maintenance history if available. Task 2 – Surveys, Mapping, and Right-of-Way Support (Optional) The County anticipates providing the surveying and mapping for this project. However, at the County’s request, the Consultant may be asked to perform a topographic survey (using the Consultant’s recommended survey method as approved by the County) to prepare the base mapping for the locations. The horizontal datum used in surveying and mapping shall be the California Coordinate System of 1983 (CCS83), Zone IV, using the latest published epoch from either the California Spatial Reference Center or the National Geodetic Survey datum. The elevation shall be based on the North American Vertical Datum of 1988 (NAVD88) and if a GEOID model is used, it shall be the latest published model. 2.1 Project Survey Control: Perform control surveys and set control points. Resolve property boundary and right-of-way locations, including performing necessary research of record maps, documents, and other record drawings of the right-of-way and property boundaries. Locate any existing monuments within the project area that may be impacted by the project. A record of survey is not explicitly required for the project. However, if in performance of the scoped work a filing obligation pursuant to §8762 of Professional Land Surveyor’s Act, is disclosed based on the nature of the evidence found, it would be the Surveyor’s legal obligation to file. Unless one of the exceptions specified by the Act applies, including a record of survey should be considered a reasonable task and expense for the project 2.2 Obtain County Encroachment Permit and Permission to Enter from Adjoining Property Owners: Identify those properties where access is required to complete the project base mapping and coordinate Permission to Enter (PTE) with County right-ofway staff to ensure all adjoining property owners have been adequately notified prior to initial site study. 2.3 Topographic Surveys: Perform topographic surveys capturing all detailed topography features including but not limited to: necessary utility potholes, existing roadway and bridge features and terrain, existing utility locations (inverts for pipe), sign location and nomenclature, trees/orchards including tree sizes, types (if known) and irrigation patterns, fencing, agricultural features (irrigation lines, supply lines, turnout structures, etc.), driveway locations/features, drainage features, ditches, culverts or other structures, striping, and USA markings. Locate all visible above-ground utility features including, but not limited to, manholes, vaults, valves, and utility poles including overhead line heights and alignments. A detailed survey of the existing bridge shall include the bridge deck, rails, barriers, abutments, wingwalls, piers, piles, openings, and cross-section profiles at each edge of the bridge, as needed. This task should also include the following: • Hydrographic Survey: Perform survey of rivers/creeks cross-section at intervals and distances as recommended by the team hydraulics engineer. At a minimum, assume topography and mapping will be needed 500 feet upstream to 500 feet downstream from the existing bridge with cross sections at 100-foot intervals including a cross-section at both sides of the existing bridges. Include all observable scour, holes, or minor channels that are visible within the rivers/creeks. Assume all in-channel surveys will be completed when the rivers/creeks are dry. • Traffic Control: Set-up and maintain approved traffic safety devices during the field survey (as needed). • Utility Mapping: Survey all relevant utilities identified in the field (including those discovered in Task 3.2) and obtained from as-built drawings and/or exhibits provided by the utility companies to determine location/depth/size information. Integrate this data into the topographic base map. • Supplemental Survey: Complete additional topographic survey as needed to supplement the design including but not limited to the following: Environmentally sensitive areas (wetlands, etc.), boring locations, additional tree information, or soundings. • Trees: Prepare a separate tree survey document extending out to the limits of the topographic survey.
