Specifications include, but are not limited to: It is HCA’s intent to identify and contract for the provision and implementation of an on-premise or vendor cloud-hosted model of an integrated application that efficiently and securely supports all the necessary components of the management of a petty cash system with the ability to support interoperability with other applications necessary for data sharing, reconciliation and reporting. The system will be scalable and customizable and will adhere to current and future County Auditor Controller Policies & Procedures and will support both HCA’s Petty Cash requirements and potentially the requirements of other County departments. The system will support at least the objective of automation of all related accounting and reconciliation functions while providing reporting, logging and auditing features related to petty cash handling and function as a centralized repository for storing all documentation associated with the petty cash accounts. Scope of Functionality The system shall have the ability to, at least: 1. Track Cash, Receipts, Checks, Vouchers (see glossary), Reimbursement Envelopes (see glossary) and Payments easily and immediately. 2. Exchange data with multiple applications. 3. Populate vouchers used for check printing. 4. Track the status of transactions in any phase throughout the life-cycle. 5. Reconcile transactions, avoid the possibility of having an excess or shortage of cash and keep effective control over misappropriation of cash and banking transaction. 6. Allow different levels of access control for each user for separation of duties and delegated financial authority levels to perform various functions such as: vendor creation, vendor modification, authorization and approvals, etc. 7. Perform all financial tasks required to complete the life cycle of the Petty Cash Funds Management process. 8. Support the basic work flow described in the diagram below, which shows the different stages of the Petty Cash life-cycle, from the time a Petty Cash Officer/Petty Cash Supervisor/Purchasing Manager receives a requisition until the time an Envelope (see glossary) is submitted to the Auditor Controller for reimbursement.