The CITY periodically constructs several roadway projects that are state and federally funded. In order to comply with state and federal regulations and due to limited staffing and expertise, certain services are contracted out. Consultant services may include the following types of activities with services performed in a timely manner respective of the CITY’s specific Project schedule: a) Property Owner Communication – the selected consultant(s) shall track and manage all communication with identified property owners in support of the City’s acquisition and relocation services necessary to facilitate a specific CIP Project. The Consultant may make the initial contact with affected property owner(s) and shall maintain contact throughout the acquisition process addressing any concerns raised by the City Attorney, City Engineer, or other real estate consultants working on behalf of the City. b) Conduct Appraisals and Produce Real Property Appraisal Reports – Appraisals shall be conducted by certified appraisers experienced in the public right-of-way acquisition process. A formal appraisal report signed by the appraiser and submitted for each property assigned should be expected along with City review and making edits as necessary to produce a final report. Appraisals may be for one or more parcels and may include full property and partial property acquisitions, temporary and permanent easements, borrow sites, and haul routes. Depending on project funding sources, appraisals shall conform to the standards prescribed by the Federal and State Uniform Relocation Assistance and Real Property Acquisition Policies Act, Federal Transit Administration or Federal Highway Administration procedures, and Caltrans Procedures. c) Eminent Domain Appraisal Expertise – Provide valuations under eminent domain statues such as before and after measures of severance damages and benefits. Provide real property acquisition negotiations under eminent domain statues and procedures including for acquisition of fee title, road and utility easements, and temporary construction easements. d) Property Acquisition Services – the qualified and duly licensed Acquisition Agent will prepare and present property owners with formal purchase offers / contracts, conveyance documents, statutory offer(s), settlement agreements, and relocation assistance as necessary. The selected Consultant(s) may negotiate on behalf of the City when acquiring right-of-way, easements, or interest therein as necessary to facilitate a CIP Project. The Acquisition Agent shall review Preliminary Title Reports and may assist in clearing conflicting encumbrances
