1. Provide a fixed asset management system with comprehensive features and functionalities including, but not limited to: a. Asset Tracking and Management • Comprehensive Asset Registry: Maintain a detailed database of all fixed assets including descriptions, locations, acquisition dates, costs, and useful life. • Depreciation Calculations: Automate and customize depreciation schedules, including straight-line, declining balance, and units of production methods. • Asset Valuation: Provide real-time and historical valuation of assets. • Audit Trail: Maintain detailed logs of all asset additions, disposals, and transfers. b. Financial Management • General Ledger Interface: Generate asset-related journal entries. • Audit Report Footnotes: Generate roll-up statements for annual audit footnotes. c. Reporting and Analytics • Customizable Reports: Ability to generate custom reports on asset inventory, depreciation, maintenance, and more in a variety of formats (e.g., Microsoft Excel or Adobe Acrobat PDF). • Dashboard Analytics: Contain real-time dashboards with key performance indicators (KPIs) and metrics. • Compliance Reporting: Contain pre-built reports to comply with government regulations and standards. • Required Reports: o Asset Additions by Fiscal Year – by depreciable assets and nondepreciable assets; and sorted or grouped by Asset Categories o Asset Disposals by Fiscal Year – by depreciable assets and nondepreciable assets. o Asset Depreciations by Category – by summary roll-up format and detail list format. o Asset Depreciations by Program - by summary roll-up format; and detail list format. o Active Asset List by Category by Tag Number – for all assets, depreciation assets, and non-depreciation assets. o Assets by Location o Assets by Program or Department o Assets by Fiscal Year d. Search Functionality • Search by Key Fields: Ability to search for assets using different attributes (e.g., asset year, category, label, etc.) and subsequently generate and download reports of searches. e. User Access and Security • Role-Based Access Control: Ability to define and manage all user and integration permissions based on roles. • Audit Logging: Maintain and make available comprehensive logs of user, system, integration, and data activities within the system. • Single Sign On: Single Sign On capability with commonly available identity providers. f. Data and Security • Maintain and adhere to relevant government laws and/or regulations (including relevant NIST standards and State of California laws and regulations), Air District Administrative Code, Air District policies, and other applicable regulations or laws. • Maintain and adhere to the requirements of SOC 1 Type 2 compliance audits. • Maintain and adhere to Health Insurance Portability and Accountability Act (HIPAA) Privacy, Security, and Accessibility standards as required under California Government Code Section 11135. • Maintain and adhere to data encryption at rest and in transit for all system integrations, services, and user interactions. • Maintain on-going operation of an active security program to protect customer environments and data from all threats. • Maintain on-going customer defined data retention and destruction capabilities. • Maintain on-going availability of role-based access capabilities for all user accounts and integrations. • Maintain continuous and detailed user, data, and system activity logging and reporting for all features and functions of the solution.
