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East Bay Paratransit Consortium – PCO


Location
California
Publication Date
04/08/2020 08:43 AM EDT
Closing Date
04/22/2020 07:00 PM EDT
Issuing Organization
Alameda-Contra Costa Transit District (AC Transit)
Solicitation Number
Description

Specifications include, but are not limited to: B.Coordination & Liaison Between Agency Staff and Broker The Program Coordinator will:•provide coordination between AC Transit, BART,&Broker staff on a variety of activities; •prepare and maintain a centralized calendar of meetings, activities, &reporting deadlines; •provide centralized data gathering, recordkeeping, and reporting that is approved per District standards;•schedule, coordinate and facilitate regular staff meetings biweekly (once every two(2)weeks) and as needed for special items;•provide staff meeting agenda, minutes, background materials and schedule; and•ensure follow up on action items and to-do lists.Program Management will provide a centralized location for recordkeeping and storage for EBPC program records, contracts, and program policy and procedures documents.C.Financial Administration –Forecasting and Budgeting The Program Coordinator will: •Based on operating statistics, financial records, and research, prepare annual EBPC level of service demand and budget estimates for submittal to Program Management staff for budgeting purposes. This should include future projections, forecasts, and year-to-date comparisons;•provide explanations for any increases/decreases & variance explanations for under/over runs;•respond to requests for numbers, data &performance analyses to support Program Management staff with mid-year revisions & adjustments and as needed for agency budgeting process; •track budget to actual expenses (4)individual reports, which are included in the monthly Operations Report) and report to agency staff monthly. •provide ten (10) year financial planning estimates with revenue and expenditures; •review and provide oversight of all National Transit Database (NTD) data and work with Broker and Program Management Staff to provide uniform reporting between the two (2) agencies which tie to the individual agency budget processes and reporting; •develop a written plan for acceptance by Program Management within three (3) months after the Notice to Proceed, which outlines steps the Contractor will perform to achieve adequate monitoring, what information will be reviewed, how frequently reviews will take place and at what intervals results will be submitted to Program Management; and•provide analysis of Service Providers’ rate/range evaluation and distribution of work among providers bi-annually.D.Planning, Grants, and Research The Program Coordinator will:•assist in the development and approval process for annual paratransit plans, reports, and claims required by Alameda County's Measure B and BB, and Contra Costa County's Measure J;•conduct research as needed and prepare ad hoc reports, including requests from outside agencies, at the request of the Program Management staff. Draft staff reports for committees;•review new grant opportunities and applications for suitability for EBP. They will repare grant applications and data support as needed. Assist in grant application project planning, writing grant proposals, budget, schedule and milestone development;•prepare Year-end Report on Measure B and BB; and•assist in the required Grant reporting and tracking as identified by the Funding Agency.

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