Specifications include, but are not limited to: Project Management/Administration The Consultant shall be responsible for project management activities throughout the life of the contract including managing the schedule, budget, setting up meetings, field reviews, and managing the project team. The Consultant must include a kick-off meeting and assume a further appropriate number of follow up meetings and correspondence with County staff, coordination meetings may be held virtually. The Consultant may also be required to attend a County Board of Supervisor’s meeting. The designated Consultant, under the general direction of the County’s Project Manager, shall be responsible for overseeing all aspects of the project and coordination as follows: 1. Project Kick-Off Meeting: Meeting with County staff to discuss the project goals, the role of the consultant and stakeholders, communication protocol, scheduling, and invoicing, database modifications, field work (schedule and access, safety requirements and procedures, quality control plan, list of County maintained roads), and budgets. 2. Additional Meetings, as needed, to discuss the maintenance and rehabilitation including current procedures for pavement maintenance, available resources, historical expenditure levels, and desired service levels. This will help the individuals responsible for the work described in the RFP to gain an understanding of the County’s unique needs. 3. Oversee the project and ensure that all measures of the project's scope of services are completed in a timely and professional manner with an emphasis on providing the County with a high-quality product. 4. Ensure that the Safety Plan including all recommended safety measures meet all applicable Federal, State, and local requirements. 5. Ensure that all appropriate communication, correspondence, and reports are completed on an ongoing basis in a timely manner to the satisfaction of the County. Field Data Collection The Consultant shall perform a pavement condition survey on the approximately 585.6 centerline miles of County maintained roadway. The County tracks pavement conditions using the Pavement Condition Index (PCI) scale of 0-100 as defined by the Metropolitan Transportation Commission (MTC) and uses the StreetSaver® software platform for logging and tracking pavement condition data. Data provided by this survey must be compatible with the County’s existing platform. All inspectors employed or contracted by the Consultant must be certified by the MTC, and the Consultant’s method of inspection used for the project must be consistent with the method used by MTC to perform pavement distress surveys. The consultant should provide all equipment and staff necessary to complete the distress survey. Inspections may be accomplished by either of the following methods. 1. Manual Inspection: Conduct a walking distress survey in accordance with the “Pavement Condition Index Distress Identification Manual for Flexible Pavements," March 2022 5th Edition and the "Pavement Condition Index Distress Identification Manual for Rigid Pavements," March 2018 4th Edition published by MTC. At least one sample unit per section shall be inspected for each 4,000 square feet of street. Any areas which are not typical of the entire section shall be inspected and recorded as a special section. 2. Automated Inspection: Other methods of distress survey including automated distress surveys, semi-automated distress surveys, and various hybrid combinations, all of which are referred to herein as automated surveys, shall be considered as an alternate to manual inspection. Automated surveys shall be performed by the Consultant according to Pavement Condition Index Distress Identification Manuals Published by MTC. The Consultant shall use their method to complete the automated survey and provide the inspection data in the format of distress type, severity, and quantity within the County’s Streetsaver® pavement management database.
