THIS IS A SOURCES SOUGHT NOTICE
Subject: The purpose of this Sources Sought is to conduct market research to identify companies capable of providing gentleMACS Octo Dissociator for the Department of Veterans Affairs, Veterans Health Administration (VHA) Network Contracting Office (NCO) 21, on behalf of VA Northern California Healthcare System, 10535 Hospital Way, Mather, CA 95655
(1) The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information solicited.
(2) Although “proposal,” “offeror,” “contractor,” and “offeror” may be used in this source sought notice, any response will be treated as information only. It shall not be used as a proposal.
(3) The purpose of this sources sought is to conduct market research to support the procurement for a gentleMACS Octo Dissociator for VA Northern California Healthcare System. This notice serves to survey the market to ascertain whether or not sources are capable of providing the requested services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The source’s sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified businesses concerns: the qualifying NAICS code for this effort is 334516 – Analytical Laboratory Instrument Manufacturing and Size Standard of 1,000 employees.
4) This source sought notice to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman-owned small business, or large business) relative to NAICS 334516. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.
(5) Any information received from a contractor in response to this Sources Sought Notice may be used in creating a solicitation. Any information received which is marked with a statement, such as “proprietary” or “confidential,” intended to restrict distribution will not be distributed outside of the Government, except as required by law.
Background: The Department of Veterans Affairs is seeking vendors who can provide gentleMACS Octo Dissociator as per the Salient Characteristics. The vendors must demonstrate the ability to meet all requirements for this notice.
The attached salient characteristics are a draft and are NOT finalized. If any portions seem unclear or prohibited, and/or you are unsure about the draft descriptions of the requirement, please list your comments and/or concerns in your response so they can be addressed.
PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS.
(a) Company name, Address, Point of Contact (POC) name, email address, and phone number
(b) Indicate whether your business is large or small.
(c) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business.
(d) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act.
(e) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB).
(f) Include the Unique Entity Identifier (UEI) number of your firm.
(g) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov and/or the Small Business Administration. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM, and to receive the award based on VOSB or SDVOSB status, you must be registered in the Small Business Administration.
(h) Provide current commercial pricing for all items listed in the attached salient characteristics and any applicable discounts.
(i) Link to the respondent’s General Services Administration (GSA) schedule, or attached file of the same, if applicable.
(j) Capabilities Statement
(k) Place of manufacturing (this includes leased equipment of where they are manufactured)
(l) Authorized Distributorship letter issued by the manufacturer (if applicable)
(m) Citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number, or e-mail address; and
(n) Other material relevant to establishing core competencies of the firm.
(o) Contractor shall include the terms and conditions of the warranty for all products listed in the attachment.
The response is due no later than noon Pacific Standard Time, Wednesday, July 30, 2025. Please submit e-mail responses to Stacey Norris, Contract Specialist, at Stacey.norris1@va.gov. Please place “gentleMACS Octo Dissociator” in the subject line of the email.
Your response should include a Company POC, CAPABILITIES STATEMENT, GSA SCHEDULE INFORMATION, UEI#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above.
This notice is to assist the VA in determining sources only. NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event, the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms that currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought Notice.
Salient Characteristics:
Brand name or equal: gentleMACS Octo Dissociator
- Size: (Length X Width X Height) 347 mm X 215mm X 195 mm (13.6” X 8.46” X 7.67”)
- Weight: 4.7kg (10.36 lbs.)
- Main Power: Power consumption max 320 VA
Supply voltage 100-240 V 50/60 Hz
Fuse 2X T4AH250 V
- Motor: Rotational Speed 200-4,00 rpm
Rotation clockwise or counterclockwise
Rotational acceleration 100 r/s2
Torque minimum 150 mNm. Overload restriction over the range of 200-4,000 rpm
- Conditions of operation: Working temperature +4C to +35C
Humidity 15-80%, relative, non-condensing
Altitude maximum 2000 m
Storage temperature -15C to +70C
- USB interface: for service purpose only Pin 1: USB +5V
Pin 2: USB-
Pin 3: USB+
Pin 4: USB GND
The gentleMACS Dissociator is labeled as a protection class I device and must be plugged into a grounded power outlet. Supply voltage fluctuations up to +/– 10% of the nominal voltage.
Transient overvoltage is present on the mains supply: category II. The instrument is suitable for a rated pollution degree 2. Emission sound pressure level at the workstation < 70 dB(A). Design and specifications are subject to change without notice. The gentleMACS Dissociator is designed to meet the requirements of the following standard: FCC 47 CFR Ch.1 part 15, class B (electromagnetic compatibility)
DISCLAIMER
This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.
