MEMORANDUM FOR LEEWARD INTERNATIONAL, INC.
FROM: 763d Enterprise Sourcing Squadron
SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA445225R0018, Tactical Operational Camouflage Pattern (OCP) Caps
1. This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a SAPR for subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. This requirement is for the purchase of Tactical OCP Uni-Sex Caps. It is the intent of the 763d Enterprise Sourcing Squadron to award a sole source, single firm-fixed price (FFP) purchase order to Leeward International located at 300 Frank W Burr BLVD STE 210, Teaneck, New Jersey, 07666, CAGE 11C52.
2. A site visit/preproposal conference will not be held.
3. In addition to the provisions and clauses listed in Attachment 2, the following Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clauses will be included in this purchase order:
a. 5352.201-9101, Ombudsman (Jul 2023)
b. 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jul 2023)
4. In response to the SAPR, the contractor shall complete and return the following: Pricing
Worksheet (Attachment 1) and the completed Provisions and Clauses (Attachment 2). Specifically, the contractor shall complete the following within the Attachments and provide a Cover Letter, as outlined below:
- Attachment 1 – Pricing Worksheet: For this attachment, the contractor shall complete the yellow highlighted cells within the worksheet. All pricing shall be rounded to the nearest dollar. The contractor may provide a proposal in their own format providing the same information as requested in the Pricing Worksheet.
- Attachment 2 – Provisions & Clauses: The contractor shall complete the fill-in provisions and clauses outlined in Attachment 2.
- The contractor shall include a cover letter stating a proposal acceptance period until 30 May 2025. The cover letter shall be submitted on company letterhead that includes the company name, address, and a specific point of contact (POC).
By submission of a proposal, the contractor accedes to all SAPR requirements including terms, conditions, and representations.
5. Basis of Award: This is a sole source negotiation conducted in accordance with FAR Part 13. A purchase order may be awarded to an offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the SAPR requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the SAPR) and is judged to represent the technically acceptable proposal.
Evaluation Factors. The following factors will be used to evaluate the offer:
i. Factor 1: Technical
The Government will determine technical acceptability as follows:
Technically Acceptable: Proposal meets all requirements of the SAPR and attachments and the contractor can deliver the Caps on or before 14 days after receipt of order.
Technically Unacceptable: Proposal does not meet all requirements of the SAPR and the contractor cannot deliver the Caps on or before 14 days after receipt of order.
ii. Factor 2: Price
The Government will evaluate Price to determine the completeness and reasonableness.
Completeness. The offeror’s price and other supporting information will be evaluated to ensure continuity and traceability of prices to the proposed technical proposal and between initial proposals and any revisions thereto. The review will determine the adequacy of the offeror’s proposal in addressing and fulfilling the SAPR requirements.
Reasonableness. The proposal will be reviewed to determine the reasonableness of price and the offeror’s understanding of and ability to perform the requirement. The Government will determine the prices fair and reasonable through the use of one or more of the techniques at FAR 13.106-3(a)(2).
6. Questions and Answers / Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contract Specialist and Contracting Officer. Any questions whether technical or contractual in nature shall be submitted in writing. Questions and answers may be submitted to the Contracting Officer, Ms. Amber Climaco, at amber.climaco@us.af.mil prior to the closing date of the SAPR. No further questions will be addressed after the SAPR has closed. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer in the Cover Letter of their proposal.
7. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.
8. Proposals are due by 1:00 PM (Central Standard Time) on 5 May 2025. Submit proposals electronically via email to Ms. Amber Climaco at amber.climaco@us.af.mil. All electronic submissions shall reference the complete SAPR number in the subject line. LATE PROPOSALS WILL NOT BE ACCEPTED.
