Specifications include, but are not limited to: The California Coastal Commission carries out the policies of the California Coastal Act dealing with public access to the coast, coastal recreation, the marine environment, coastal land resources and coastal development. The Commission is composed of 12 voting members and 4 non-voting members and holds public meetings at least once a month in coastal areas. Due to the Covid-19 pandemic, the Commission conducted these monthly meetings virtually via the Zoom Webinar meeting platform starting in May 2020. Currently, the meetings are held in a hybrid setting, with some participants attending in person at the meeting location, and some attending remotely via Zoom. These public meetings are broadcast live over the internet and the video recordings are archived and available at the Commission’s website (http://www.coastal.ca.gov). For purposes of this contract, “meeting” will refer to a meeting that stretches over several days consecutively, unless “meeting day” or “1-day meeting” is specified. The purpose of this RFQ is to contract with an outside contractor to provide (1) gavel-to-gavel audiovisual support for hybrid meetings (with both in person and virtual components over Zoom Webinar) and virtual meetings (if needed), and live internet webstreaming (webcasting) services for Commission meetings from November 27, 2023 through November 26, 2024, and (2) video documentation, content hosting, and delivery for archived audio/visual material dating from February 2007 through the present. Meetings are currently scheduled for three days in length; however, meeting length may be reduced or expanded. Meetings are scheduled monthly; however, it is possible that a one- or two- day meeting may be held in addition to the regular monthly meeting. One meeting a year may also be cancelled; often, the January meeting is cancelled. It is also possible that training workshops or other meetings may be held in addition to the public Commission meetings that require audiovisual support and video documentation. Vendors that have current experience providing audiovisual support for hybrid meetings, live streaming of meeting content, in both audio and multiple video formats, and experience in managing virtual meetings using the Zoom Webinar platform, are invited to respond.
