1. Develop a detailed timeline of activities and produce, book, secure, and coordinate a schedule of primary events in accordance with the festival’s theme. Activities shall include appropriate music, food, LIVE entertainment, spirits, and other activities. Build upon the successful activities of past festivals (Balloon Launch, Balloon Glow, Drone Show, Tribute Band, Food Trucks). Provide support for and encourage ancillary events in support of the main event’s programming. 2. Work with the City’s Communication and Events Manager to allow the involvement of the City Council, and any other City related official, in the festival. 3. Attend and coordinate up to eight in-person or virtual meetings with City’s event planning representative(s) and/or community planning committee. 4. Provide review at meetings of overall event plans and follow direction on all safety related issues including Cathedral City Fire Department and Police Department regulations. 5. Provide timely and accurate reports regarding the progress of event production at each meeting. 6. Draft an Event budget identifying all the anticipated costs to plan, produce, organize, manage, and run the Event, including without limitation, payment to any performers, artists, vendors or service providers utilized for the Event, and identifying all the anticipated revenues for the events (whether from sponsorships, ticket sales, merchandise sales or otherwise). Where a final budget to actual report is required, the Contractor will prepare a document comparing each identified budgeted cost with the actual expense for those items and provide same to City within ninety (90) days after the end of the event...
