A. Coordinate with the Department of Public Works to establish advertising dates and arrange pre-bid meetings and bid opening dates. B. Assist with coordinating Bid advertisement in appropriate publications and online contractor bid announcement services. C. Directly contact prequalified contractors to encourage and confirm their participation in the bid. D. Participate in Pre-Bid meetings to assist with answering bidder questions. E. Provide assistance, as necessary, in coordinating with the City and other affected agencies and agencies having jurisdiction. F. Assist with public relations/public outreach activities as needed. G. Assist with the development of responses to bidder questions during the bidding period. H. Conduct reference checks on the low bidder and listed subcontractors. I. Check state licenses of bidder and sub bidders. J. Review insurance and bonds for compliance with Contract Documents. K. Compile bid analysis: 1. Tabulate all bids with a detailed breakdown with comparison to latest construction estimate; 2. Identify apparent unbalancing within bids; 3. Identify apparent missing items; 4. Assist with addressing minor omissions or administrative issues as approved by the City; and 5. Repeat the above steps for the next bidder if as-bid numerically low bidder appears to be unresponsive or nonresponsive L. Assist with compiling recommendations to award to the successful bidder. 1. Make recommendations for confirmation of the lowest responsive and responsible bidder with a detailed basis, particularly if the as-bid numerically low bidder is not recommended. 2. Assist in preparation of staff reports for City Council contract awards.
