Specifications include, but are not limited to: 1. Task I: Project Initiation a. Work Plan: Contractor shall meet with City staff project team to develop and finalize a detailed work plan to complete the PNA, which at a minimum will describe the tasks to be performed, establish required meetings and presentations as well as clarify roles and responsibilities of both City staff and Contractor’s team. ● An assessment of recreation program services (i.e., recreation classes/activities) is not a part of the PNA. Rather, the PNA is an assessment of the recreation assets and making inferences on future needs based on the historical demands of RAP infrastructure. 2. Task II: Conduct and Coordinate Steering Committee Meetings: a. In coordination with City staff, Contractor shall conduct Steering Committee meetings. The Steering Committee will be tasked with providing expert guidance on the development of the Final Report and associated deliverables. The Steering Committee will also be responsible for providing input regarding the local/community boundaries to be used for the purposes of conducting community outreach, reviewing Draft and Final Reports, and the implementation of the PNA. b. The Steering Committee may be composed of representatives from the Council Offices, representatives from the Mayor’s office, non-profit organizations and community groups involved in parks and recreation advocacy, advocates of youth-specific programming, environmental justice groups, park equity groups, and public health advocates. The Steering Committee is anticipated to meet a total of seven times over the course of the PNA’s development. 3. Task III: Conduct and Coordinate Technical Advisory Committee (TAC) Meetings: a. In coordination with City staff, Contractor shall conduct Technical Advisory Committee meetings. The TAC will be tasked with providing expert guidance on the technical aspects of the PNA at key phases of the project. b. The TAC will be tasked with creating a model of the future City growth and demand of RAP maintenance and services within the City. The TAC will also be responsible for developing and recommending a decision-making framework for future RAP projects, funding, and investment. The decision-making framework would infer the future needs of new and existing parks and recreation assets based on the historical demands on RAP infrastructure and projected population trends per planning area.
