The selected consultant will be responsible for delivering a full range of professional emergency planning services, structured into four integrated phases. Each phase builds on the last to ensure continuity of government, emergency readiness, public transparency, and long-term resilience. All work must comply with FEMA’s Comprehensive Preparedness Guide (CPG) 101 v3.0, the National Incident Management System (NIMS), the Standardized Emergency Management System (SEMS), and applicable California regulations and mandates. Phase 0: Project Kickoff and Document Review (Month 1) • Conduct a project kickoff meeting with City leadership and staff to confirm scope, communication protocols, deliverable expectations, and project timeline. • Review existing emergency-related plans and materials, including the City’s 2014 Emergency Operations Plan (EOP), Local Hazard Mitigation Plan (LHMP), mutual aid agreements, evacuation procedures, emergency checklists, and departmental continuity efforts. • Submit a Project Management Plan outlining schedule, deliverables, and reporting structure. ________________________________________ Phase 1: Emergency Operations Plan (EOP) Update & EOC Inventory (Months 1–8) • Conduct a local Threat and Hazard Identification and Risk Assessment (THIRA) informed by Solvang’s geography, tourism density, wildfire exposure, and public safety dependencies. • Fully revise the 2014 EOP to align with FEMA CPG 101 v3.0, Cal OES guidance, and relevant California legislation (SB 160, AB 2311, AB 477). • Audit functional annexes, streamline protocols and checklists, and clarify department responsibilities. • Evaluate current Emergency Operations Center (EOC) capabilities, including layout, equipment, communications, staffing, and software. • Produce an EOC Inventory and Gap Analysis Report, with prioritized recommendations for improvements. ________________________________________ Phase 2: Continuity of Operations Plan (COOP) Development (Months 6–12) • Identify essential functions, succession plans, and alternate work locations for each City department. • Document protocols for IT recovery, communications continuity, data protection, and vital records access. • Facilitate department-level workshops to test plan assumptions and build organizational buy-in. • Deliver a COOP document that is practical, scalable, and appropriate for Solvang’s operational capacity and staffing structure. ________________________________________ Phase 3: Emergency Staff Training and Exercises (Months 12–18) • Develop and deliver a tailored emergency management training curriculum aligned with NIMS, ICS, and SEMS. • Provide position-specific training and “just-in-time” tools such as quick-reference guides, checklists, and slide decks. • Design and facilitate a scenario-based tabletop exercise (TTX) that simulates a realistic hazard, such as wildfire evacuation or power outage response. • Conduct an After-Action Review (AAR) and draft an Improvement Plan (IP) to document lessons learned and identify actionable follow-up steps. ________________________________________ Phase 4: Public and Interagency Engagement (Ongoing, Months 1–18) • Collaborate with City staff to create presentations, talking points, and briefing decks for City Council, interagency partners, and public audiences. • Support development of public-facing content related to emergency preparedness, wildfire risk, and evacuation procedures. • Ensure integration with Santa Barbara County’s Genasys evacuation and alert platform, aligning messaging and protocols with regional partners. • Recommend and help implement strategies for community engagement, with targeted messaging for residents, businesses, vulnerable populations, and tourists. Optional Phase 5 – Design Consultation for New City Hall EOC As an optional add-on to this contract, the selected consultant may be asked to provide expert input to support the City’s planning and design of a new Emergency Ope
