The Scope of Services shall include the maintenance and servicing of landscaping and associated improvements, as delineated on the original L&L improvement plans, as shown and described in this RFP, as modified through replacement or downsizing efforts over the years, as specified in the City Improvement Standards and as directed by the Engineer. The scope of work to be performed under contract with the City includes, but is not limited to, labor, services, and furnishing of all materials, tools, equipment, supplies and transportation necessary for the ordinary upkeep and care of the landscape areas (“Zones”); to the extent generally described, as deemed necessary by the Contractor and as practical based on the varied annual funding of each zone. The Contractor is expected to propose a reasonable base cost of services for routine maintenance of each zone. Unforeseen repairs, replacements, added planting, irrigation or improvement work will be billed at time and materials rates or negotiated as one-time contract increases based on the work involved. For several of the zones it is desired that after first achieving an acceptable, beautified appearance within the available zone budget, that the collected assessments would then be sufficient to grow a fund balance, such that every two to three years a one-time improvement project would be undertaken by the Contractor. Thus, the total annual contract amount of work and the scope of services may well vary year over year as conditions and funding dictate. Frequency of service will likely also vary by L&L Zone and is at the contractor’s discretion as needed to accomplish the scope of services requested. Some zones may require multiple visits in a week, most are expected to be maintained with weekly visits and some may only require monthly or quarterly service. The selected contractor shall provide the City with an annual schedule and coordinate with the City on regular service visit days and times.
