• The Project and Grant Manager shall be required to administer all aspects of a FEMA awarded Grant to acquire the designated residential properties in the City. The Project and Grant Manager shall be required to possess significant successful experience in providing project and grant administrative services to municipalities located within the State of California and direct experience in working with the HMG Program funds. • The Project and Grant Manager shall provide the following services at a minimum: o Conduct project and grant management services in accordance with the agreement with Cal OES and the Grant Agreement with FEMA. This includes pre-award tasks to be completed. o Meet with the homeowners to explain the process and details of the acquisition process and provide updates as requested. o Conduct regular meetings with the City to discuss the overall project, schedule, milestones, and any issues that may arise. o Maintain files of all pertinent correspondence and documentation, in accordance with all federal and other applicable laws. o Assist the City in evaluating options for procurement of qualified contractors (e.g., environmental inspections, demolition contractors, etc.) in accordance with 2 CFR Part 200 and the State of California procurement standards. Note that the City has already procured the services for appraisals, title reports, and escrow to continue with preaward tasks. o Coordinate project permitting processes and ensure all permit applications are submitted and permits acquired as required by applicable laws. o Coordinate all requirements for the acquisition process, including, but not limited to, the following: ▪ Homeowner paperwork ▪ Property appraisals and process ▪ Title search ▪ Property inspections (e.g., environmental, asbestos, etc.) ▪ Purchase offer process, including calculating deductions for duplication of benefits and match requirements ▪ Real estate closing and escrow ▪ Demolition ▪ Site restoration ▪ Project closeout o Manage the budget and schedule to ensure that all acquisitions are completed within the available Federal funding allotments and the established timeframes. o Assist the City in ensuring that the acquisitions and demolitions meet all the FEMA Grant requirements. o Prepare requests for payment from the City to the property owners or the contractors (as determined). o Coordinate with the City the requests of FEMA once grant is award for rolling reimbursements and other needs of the City for administering the program. o Prepare requests for reimbursement from the City to the State on a rolling reimbursement request basis. o Review and process time extensions and amendment requests to ensure that the period of performance remains current and that the scope of work remains eligible for the grant. o Prepare the reconciliations with the State on all grant funds. o Prepare all reports and forms as may be required for the grant submittals and closeouts. o Participate in any review or audits of the grants by Cal OES, FEMA or other assignees, and address any questions, findings, and/or deficiencies that have been noted. o Work in direct coordination and collaboration with the local officials throughout the grant process.
