Specifications include, but are not limited to: A consultant is being sought to manage, coordinate, prepare, and administer the development of a Local Hazard Mitigation Plan (LHMP) Update for the City of San Leandro. This scope and contract is intended to be inclusive of the entire LHMP process from initial planning through final approval by FEMA and adoption by the City. The Consultant shall perform all necessary planning, administration, professional analysis, supporting documentation, and work required for the preparation and adoption of the City of San Leandro Updated Local Hazard Mitigation Plan in full conformance with the requirements of the Disaster Mitigation Act of 2000, 44 CFR 201(Planning) 5 and Part 206 (Projects), and inn title 2 of the Code of Federal Regulations (2 CFR), Part 200 (Uniform Administrative Requirements) and the FEMA Local Mitigation Planning Handbook April 2023. These five tasks will be used in the City’s Hazard Mitigation Project Work Plan: 1) Organization of resources 2) Project management 3) Community capabilities & risk assessment 4) Development of mitigation actions & strategy 5) Draft hazard mitigation plan Task 1 - Organization of Resources The Consultant’s primary objective for this task element is to identify activities that will be utilized throughout the facilitated planning effort. Under this task the Consultant will: • Assist in the organization of an Internal Working Group consisting of City employees from representative departments of the city and facilitate the meetings on the discussion, coordination, and review of information necessary for the consultant to complete the updated LHMP. • Facilitate initial meetings to confirm and seek concurrence on the purpose of the City LHMP, and to refine the Scope of Work and schedule to complete the updated LHMP. Task 2 - Project Management Consultant shall identify a Project Manager to be used on this project at the time of their proposal. This individual shall oversee the management of the entire project, administer all instructions from the Project Management Team, Cal OES and/or FEMA and answer or obtain answers to all questions from the Project Management Team, Cal OES and/or FEMA during and after the work. Specific Project Management Tasks will include: • Develop and maintain a critical path method schedule for the project. Update project schedule at least monthly. • Prepare monthly progress reports to be submitted with payment invoices describing work progress and indicating the percentage of work completed, and percentage of budget expended by task element. • Assist the City Project Manager in preparing monthly progress reports and quarterly reports to be submitted to Cal OES and to meet obligations of the Cal OES subrecipient grant providing funding for the services to update the LMHP. Participate in teleconferences with these agencies and the City to resolve any outstanding issues or answer questions.
