Assessment District Administration • Development of the ensuing year’s assessment database for each assessment district, including a listing of each parcel’s original assessment amount, remaining principal amount and current year’s principal, interest and administrative charges. • Coordinate with City on a periodic basis to analyze cash flow in each assessment district fund including recommending credits to the ensuing year’s levy due to interest earnings. When warranted, assist with bond call spreads and coordinate the early redemption of outstanding bonds. • Coordinate with the Contra Costa County Assessor’s office (“County” and/or “Assessor”) in July of each fiscal year to determine which parcels within the City’s assessment districts have segregated. For each parcel that has segregated, determine new parcels corresponding to each segregated parcel and reallocate their assessment lien. • Keep the assessment database updated for each assessment district. • Upon City approval, submit the assessment levies to the County in required electronic format. If parcel kick-outs occur, research the parcels and resubmit them to the County so that they are included on the ensuing year’s property tax roll. • Prepare an electronic listing of the assessment levies for each assessment district and forward to the City. • Provide a contact phone number to field property owner inquiries throughout the fiscal year. • Prepare an annual report that includes the findings and recommendations and summary of significant events. The report shall contain a series of schedules, district summary information, what was applied to the tax roll for each parcel broken down by principal, interest and adjustments; fund analysis; delinquency summary information; value to lien ratios; current debt services and amortization schedules; cash flow analysis; and bond call summaries.
