Scope of Work to be Performed – Assessment Engineering The City desires the firm to provide services described as follows: Preparation of the Engineer’s Reports and Levying of Assessments • Prepare annual engineer’s reports to include: description of improvements, annual budgets, benefit spread methodologies, assessment district diagrams and a listing of individual assessments for each parcel within each assessment district. • Meet with City staff to review scope of work, project schedule and any changes to the proposed assessment districts which may affect revenues. Identify any changes in the quantity and type of improvements that the City is to maintain for the ensuing year. • Collect available data from the County Assessor’s office and from City staff that is pertinent to the annual administration of the assessment districts. The ensuing year’s data would include the secured closed property tax roll for the County and proposed budgets and annexation/deannexation information from City staff. • Prepare the updated assessment diagrams in GIS to include parcels within the boundaries of the assessment district. This includes all parcels that have either annexed or de-annexed into the assessment districts from the prior year. • Provide the City with a GIS database each year along with 11” x 17” copies for internal use. • Work with City staff to prepare annual budgets, estimate which improvements are coming on-line, project which final maps will be filed to estimate number of units to assess. Data will be used to estimate the upcoming fiscal year’s assessment rate and Capital Reserve collection. • Prepare the Draft Preliminary Engineer’s Reports and coordinate the preparation of the City Council staff report with the Parks and Recreation Department’s staff. The draft Preliminary Engineer’s reports will include a description of improvements, the ensuing year’s maintenance budget, the benefit-spread methodology, Assessment District Diagrams and a listing of individual assessments for the ensuing year. • Submit the draft Preliminary Engineer’s Reports to City staff for review and comment. Based upon the comments received from City staff, prepare the final Preliminary Engineer’s Reports and submit to City staff for City Council approval. • Upon request of the City, attend the City Council meeting regarding the adoption of the Resolution of Intention and approval of the Preliminary Engineer’s Reports. Based upon the comments received from City staff and City Council Members at the council meeting to approve the Preliminary Engineer’s Reports, prepare the Final Engineer’s Reports and subsequent City Council staff report and submit to City staff for City Council approval. • Upon request, attend the Public Hearing regarding the approval of the Final Engineer’s Reports and adoption of the Resolution Authorizing the Levy of Assessments. • Compile all budgets and provide them in a format that is acceptable with the City’s Finance department format. • In accordance with the County’s annual submittal requirements, file the Engineer’s Reports, Assessment Diagrams and Resolutions Authorizing the Levy of Assessments and Water/Sewer Standby charges with the County Auditor’s office. • Prepare the annual Auditor’s Reports in County approved electronic format. Any rejected parcels resulting from the first submittal will be researched and resubmitted to the County to ensure that the City receives all of the assessment revenue that is due to the City. • Provide property owner assistance, which will involve researching property owner questions, and if necessary, provide written responses to customer questions. Coordinate any changes with the County Auditor’s office. • Once each subdivision’s improvements have been accepted by City Council, audit the area to ensure all utility accounts (including water meters and street lights), areas of landscaping and maintenance are being accounted for correctly to each landscape and lighting district.
