Specifications include, but are not limited to: City Focus Areas • Drive Value for the City – solution must bring value to the City through automation, process efficiency, risk reduction, solicitation and negotiation simplification, speed to contract execution, centralization of procurement and contract activities, and records retention. • Customer experience – produce efficiencies so procurement requests and contracts are simple to create, find, and administer from anywhere using any device. • Process and Framework – document existing processes and identify additional opportunities for process improvements. • Scalability – solution must be viable and scalable, allowing for the flexibility to grow with the organization. • Security - foster transparency without compromising security, ensuring to maintain the necessary access controls to safeguard sensitive data. Goals and Objectives • Effectively manage and automate the complete process for procurement, contracts, agreements, and relationships between entities o Reduce, eliminate, or mitigate financial, legal, and procurement risks o Establish standards for consistency in document development so that procurement bids, RFPs, contracts, etc. are compliant. o Establish valuable performance metrics, transparency, and robust reporting o Increase vendor and supplier compliance o Adhere to legal compliance by using a common contract drafting tool and consistent terms and conditions.
