A. Required Services – Overhead Cost Allocation Plan 1. Work with selected City staff to define the purpose, uses, and goals for an overhead cost allocation plan, ensuring that the development of the plan will be both accurate and appropriate for the City’s current needs. 2. Develop an Overhead Cost Allocation Plan Model for calculating the full costs of providing each City service. The requirements of the model shall allow for: 2.1 The addition or removal of direct and overhead costs so that the overhead cost allocation plan can be developed from a simple plan to a progressively more inclusive plan. 2.2 The ability to continuously update the model and overhead cost allocation plan from year-to-year as the organizational structure changes and the costs change. 2.3 Justification to support internal and external rates and/or percentages charged by departments for cost recovery. 2.4 For internal rates, a determination of the General Fund and Information Services Fund administrative support that is charged to other departments and funds such as Water, Sewer, Marina, etc. 3. Work with the City in developing service provisions, cost categories and allocation criteria for current and future programs. 4. Prepare Overhead Cost Allocation Plan draft and participate in various presentations to the City Manager, City Council and City staff as deemed necessary by staff. Collect and document comments and concerns. 5. Prepare final Total Full Cost Allocation Plan and provide 4 bound copies and one digital copy to the City, including an electronic model which can be easily updated...
