• Task 1 General Construction Management & Administration Services Consultant will report to, and operate under, the direction of City of El Cerrito staff. The consultant shall provide onsite technical personnel to perform the duties of a Resident Engineer and Inspector, to monitor construction activities for compliance with design plans and specifications, to provide construction contract administration, to provide a qualified construction observer/inspector during the course of construction, and/or provide recommendations for field design solutions. The consultant shall also receive all project related correspondence from the contractor, be responsible for scheduling surveying staking and the testing of materials in accordance with project specifications, conduct regular onsite construction meetings, and other meetings as required. The consultant shall provide administration of the construction contract in accordance with the project documents, Caltrans Local Assistance Procedures Manual, City procedures and the California Public Contract code, as applicable. General construction management and administration services include the following: a. Setup project manual/information tracking systems b. Administer the Pre–construction Conference c. Set project start date and completion date d. Monitor project schedule and budget e. Coordinate with the contractor, City staff and other City operations f. Coordinate weekly construction meetings g. Record/publish/distribute meeting minutes h. Maintain and submit organized project files for record tracking and auditing i. Manage photographic record for the project j. Report project progress/issues requiring City resolution k. Assure that all applicable safety measures are in place l. Report cost and schedule impacts m. Review and ensure compliance with the City’s Quality Assurance Plan n. Provide knowledge, experience, and familiarity with Quality Control and Quality Assurance (QC/QA) for California Test Methods and laboratory o. Knowledge, experience, and familiarity with prevailing wage issues and requirements in the State of California p. Experience and capability in the review of test reports within a reasonable time frame of the completion of the tests to avoid delay of the field construction operation q. Project labor and Disadvantaged Business Enterprise (DBE) compliance and monitoring r. Manage Subconsultants s. Ensure compliance with the provisions in this Contract and all specific Task Order requirements t. Monitor the health and safety of personnel working in a hazardous environment in accordance with all applicable Federal, State, and Local regulations u. Administer close-out process v. Assemble operating manuals and warranties w. Review certified payroll verification x. Verify project progress scheduling, prepare weekly statement of working days y. Provide invoices in a timely manner and provide monthly Contract expenditures z. Review construction invoices for accuracy and completion before billing to City aa. Assist in claims analysis and dispute resolution bb. Coordinate and consolidate final inspections and punch lists for completion cc. Prepare Notice of Completion • Task 2 Public Outreach and Notification The Consultant shall provide services in conjunction with establishing and maintaining communication with businesses and residents during the construction phases. Such communication shall be for relating construction schedules and activities, temporary traffic control and parking impacts and updates, and problem resolution with an emphasis on traffic operations, public and pedestrian safety, accessibility and noise and dust control issues.
