Specifications include, but are not limited to: 1. Flood Zone Requirements a. The Contractor must provide storage facilities located outside a 200-year floodplain, at the time of contract award as defined by the most recently published flood maps available to the Department of Water Resources from the Federal Emergency Management Agency (FEMA) website. b. The Contractor must submit to the EDD a list of the location(s) for both the primary site and any secondary site(s). The Contractor agrees that, the primary and secondary site(s) identified will be located in an area that is designated on the latest FEMA Flood Insurance Rate Map (FIRM) as within "Zone X" (unshaded). "Zone X" (unshaded) is defined on the FEMA FIRMs as "Areas determined to be outside 200- year flood-plain." The document containing the listing of locations will be titled "Contractor Facility Locations." c. If any facility location that is to be in use at the time of contract award is determined by the Department of Water Resources as NOT being outside a 200-year floodplain, as defined by the FEMA FIRM for that location, the Contractor will be found to be nonresponsive to this requirement. 2. Primary and Secondary Facility Requirements a. For purposes of this Agreement, "primary facility" is defined as the Contractor facility used for the EDD's specific needs, and "secondary facility" is defined as any facility utilized by the Contractor for the purpose of servicing State customer accounts. b. The Contractor's primary facility must be located within a radius not more than a three (3) hour response time from the EDD's facilities. Any secondary facility must be located within a radius not more than a four (4) hour response time from any EDD customer location. c. The facility must be adequate enough to accommodate all of the EDD's requirements, including a secure location within the vault to store paper goods, and boxed tape media and equipment, separate from the tape media. The EDD's estimate of required storage space for its own use is a minimum of 300 square feet. d. To minimize damage including, but not limited to, such as that caused by theft, fire, or smoke, the Contractor must provide a secure facility. The facility and surrounding compound must be designed to deter intrusion including, but not limited to, an automatic intrusion alarm system which is connected to an automatic centralized notification system with onsite staff and camera surveillance 24 hours per day, seven (7) days a week. e. The facility must meet or exceed the National Fire Protection Association (NFPA) 232, Standard for the Protection of Records, 2012 Edition. Information regarding the NFPA 232 may be obtained at: http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=232 f. The facility must not share a common wall with any other facility. g. The facility must contain an automatic, uninterrupted power supply (e.g. UPS) to support the security systems, gates, cameras, fire protection system, and environmental systems (e.g., lights, air conditioning, or water detection system). h. The facility must contain an automatic National Fire Protection Association (current NFPA release) standard for clean agent fire suppression system or equivalent fire suppression extinguishers with volume concentration of no less than five percent (5%) for duration of ten (10) minutes. A liquid sprinkling system is unacceptable as the primary suppression system. i. Upon award of Agreement, the Contractor shall have ten (10) calendar days to provide recent (within 30 calendar days) documented onsite test results, maintenance and inspection service, which will substantiate compliance with requirements listed in items b, c, and, d above, to the satisfaction of the EDD. j. The facility must contain an automatic, surface water detection system connected directly to an automatic alarm system for immediate notification of water intrusion. The sensor must be operational at all times.
