Specifications include, but are not limited to: a) Description of Services The Department of Rehabilitation (DOR) is seeking a Contractor to provide office moving services, which shall include a full range of services to remove the office furniture, equipment and related supplies from existing location, transport items to the new location and replace them according to the direction of the DOR Contract Administrator. Work may be conducted before 7:00 a.m., after 5:00 p.m., and/or on weekends, if needed. See Exhibit A, Scope of Work for a complete description of services. b) Locations (see Exhibit G for list of Locations) c) Modular Furniture (Moving and Reconfiguring) This solicitation and resulting contract is for office moving services for free-standing office furniture and equipment. 1. SERVICES COVERED The contractor shall provide the following services under this agreement on an as-needed basis and subject to the dates of actual moving services provided by Contractor as follows: a. Labor, equipment, and materials to perform various office move related services including packing, moving, transportation/delivery, and unpacking and move management. b. Labor and equipment to perform various disassembly and reassembly of modular furniture including reconfiguration, moves, adds and changes. c. All sensitive equipment shall be pad-wrapped. This is to include electrical as well as computers, printers, etc. d. Storage of property in a secured location as required. e. Removal of surplus property to an appropriate location as needed. f. Removal of packing materials, rubbish, and debris from government premises as directed. g. Removal of transportation of hazardous materials is not included in this agreement. Removal of these substances is regulated under the Governor’s Office of Emergency Services and the California Environmental Protection Agency. 2. CONTRACTING FOR SERVICES a. Response to request for services may require Contractor to conduct a visual inspection of goods to be moved. Bids shall not be for more than the Contractor’s rates. b. The price on the bid will be the “not to exceed” price. All prices must reflect or be lower than the Contractor’s rates. c. All hourly and mileage rated costs indicated in this agreement shall not include third party or extra charges such as, parking fees, fuel surcharges, bond fees, rental equipment, and other moving related expenses the DOR may request. These costs, excluding fuel surcharges, bridge tolls, and parking fees, shall be on a pass-through basis only. Documentation must be submitted to support any of these charges to receive payment. d. Contractors shall itemize the above charges on the response to IFB for DOR approval prior to contract on-going contract request. Equipment rental (such as library and computer carts) is limited to specialized needs required by the DOR and must be agreed to prior to contract award by the DOR. e. Offers for move more than 100 miles (line haul) shall use the mileage rated and must have prior approval from DOR. All others shall use the hourly rates. 3. MODULAR FURNITURE (MOVING AND RECONFIGURING) This contract is for office moving services for free-standing office furniture.
