i. The hearing notices (see Attachment 2 for hearing notice templates) are duplicated, addressed, and sent via first class mail to owners and occupants within the prescribed radius of the project site, or as otherwise prescribed in the LAMC, as provided by the applicant. When only an adjacent owners list is required, notice is mailed to adjacent owners, as provided by the applicant. ii. Contractor provides proof of mailing to DCP staff. iii. All returned hearing notices are scanned and an electronic list of the returns for each case is recorded and forwarded to DCP staff. iv. Contractor shall also be called upon to process both City initiated and private application cases. v. Contractor may also be called upon to post the hearing notice at the project site and would be required to show proof of posting to the DCP prior to the date of an application’s public hearing. D. Process Flow The successful contractor will be required to perform the following tasks: a. Prepare an instruction form, approved by the City, to be attached to all appropriate DCP application forms, informing the applicant and/or representative of all materials and procedures necessary for mailing through the Contractor. b. Provide applicant with receipt(s), outlining all contracted services, as required for inclusion in the City file, prior to application being considered complete and accepted for submission by the City. c. Items to be provided by applicant: i. A list of required owners, occupants, cities, agencies, with legal descriptions; owner, applicant and representative marked; prepared in the proper format as outlined in instruction form provided on the Mailing Procedures Form on the DCP website. ii. A perjury statement signed by the preparer will be provided by applicant in accordance with the controlling provisions of LAMC and Departmental procedures. Properly formatted paper labels and/or electronic labels will be provided by the applicant or contracted by applicant for preparation by Contractor. d. This includes processing an initial invoice with payment from a customer, based on the mailing requirements conveyed by designated DCP staff. e. Maintain a digital record of all receipts and submitted mailing labels for a minimum of 12 months from the time of the applicant’s initial payment to the Contractor. f. Keep accurate track of the filed data until the City is ready to hear the cases...
