1. PROJECT MANAGEMENT/ADMINISTRATION The Consultant shall be responsible for project management activities throughout the life of the contract including managing the schedule, budget, setting up meetings, field reviews, and managing the project team. The Consultant must include a kick-off meeting and further appropriate number of follow-up meetings with city staff. The Consultant may be required to attend a City Council meeting. The designated Consultant Project Manager, under the general direction of the City Project Manager, shall be responsible for overseeing all aspects of project development and coordination, as outlined below. 1. Project Kick-Off Meeting: Meeting with representatives of the different City departments to discuss the plan goals, the role of the consultant and stakeholders, communication protocol, progress reporting, scheduling and invoicing, key milestones, and what defines success for this project. 2. Project Team Meetings: Project Team (PT) status meetings will be conducted to maintain a regular and consistent communication on upcoming tasks, identifying potential risks and challenges to success. Consultant shall develop the agenda and prepare a summary of the PT meetings. The meeting notes will include a list of decisions, actions, and responsible party. 3. Optional Public Hearings: Public hearings should be scoped as optional tasks to assist staff in presenting the Safety Plan to the Stakeholders and to City Council. This will also provide opportunities to the public to voice their concerns, objectives, and desired safety measures. 4. Oversee the Plan development and ensure that all measures of the project’s scope of services are completed in a timely and professional manner with an emphasis on providing the City with a high-quality product. 5. Ensure that the Safety Plan including all recommended safety measures meet all applicable Federal, State, and local requirements, in anticipation of future grant funding opportunities. 6. Ensure that all appropriate communication, correspondence, and reports are completed on an ongoing basis in a timely manner to the satisfaction of the City. 2. DEVELOP PLAN GOALS AND OBJECTIVES The Consultant shall work with city staff and the project team to formalize the LRSP goals and objectives with respect to collision reduction, partnerships, outreach, and funding in order to safely and equitably serve multi-modal mobility in Cathedral City. Determination will also take place with regard to the frequency of future plan updates and possible reporting elements. 3. ESTABLISH STAKEHOLDERS Work with city staff to identify potential stakeholders to participate in the development of the LRSP, including elected officials, management, traffic safety partners, advocacy groups, transit operators, schools, and others. The Consultant is to coordinate and lead stakeholder meetings as needed to identify high need areas and stakeholder priorities, establish LRSP vision and goals, and review potential solutions/countermeasures. Stakeholders shall also be engaged to help identify prioritization plans and to review and comment on the final LRSP.
