1. Project Overview A. The Contractor shall print and mail on a weekly schedule a jury summons postcard with barcode/QR code and provide required data processing, in-house system programming, variable imaging, and return data services. The Court issues approximately 350,000 jury summonses annually. The number of summonses issued fluctuates weekly. No minimum or maximum number is guaranteed. B. The printing and mailing of the jury summons postcard is an essential business function of the Court. Contractor demonstrates that they have the financial and physical resources available to guarantee the accurate production and mailing of large volumes of unique printed items. Further, Contractor demonstrates security processes similar to those employed when handling and processing personal financial data. C. The Court may have additional printing and mailing needs that are ancillary to the production and mailing of the jury summons packet. For example, the Court may have a need to contract with a vendor for the printing and mailing of Notices of Failure to Appear, Orders to Show Cause, parking vouchers, and other documents related to jury service. These additional printing and/or mailing requirements will be determined separately as needed. 2. Jury Summons Packet The Contractor is required to provide approximately 350,000 postcards that meet all U.S. Postal Service requirements for Postcard Mail. Each document will include fixed information and variable information, on front and back, from a data file provided by the Court. 2. Base Stock The base stock of the summons must be printed according to the following specifications: A. Two-sided with finished paper dimension of approximately 6” x 4.25” B. The Court-approved color of the stock to be determined. C. The stock must meet the USPS weight specifications for postcards and be coated so as to resist water damage / ink smearing. D. Quotes (2) to include text to be printed in two colors: black and one other standard color, and printed in three colors: black, and two other standard colors. E. The printing must be at least a minimum quality of 300-dpi laser print, as required for bar code/QR code scanning and print images.
