General – This section refers to the setup, collection, and disposal services. The firm shall perform all work in accordance with the City of Arcadia’s Specifications, unless otherwise noted or specified herein. The firm shall set up for the collection of, collect, and properly dispose of the HHW from the specified City event. Collection and disposal of HHW include, but are not limited to, electronic waste, lightbulbs, paint chemicals, and pharmaceutical medications. Items collected at the event are subject to change. The event is expected to serve no more than 500 residents. Event Description – The HHW collection event will be a drive-up event held in a City facility parking lot. Residents will remain in their vehicles and will only be expected to open their trunks. The firm shall be responsible for organizing personnel and staff to safely remove materials from each vehicle and properly separate and handle the waste in accordance with regulations. The firm shall work in coordination with the City of Arcadia to setup the day prior, including but not limited to drive-up lanes, placing cones and safety barriers, setting up collection bins, and preparing the site for safe public access. The event is scheduled for February 2026. The event set up on the day of the event will take place before 8am. The collection period will take place from 8am to 11am, followed by firm-led breakdown and cleanup from 11:00am to 1:00pm. Accepted materials for this event include paint chemicals, pharmaceutical medications, lightbulbs, and electronic waste. The firm shall be responsible for: • Providing all staffing, equipment, and materials necessary to operate the event. • Managing traffic control throughout the duration of the event. • Ensuring the safe collection, transport, and disposal of all collected materials. • Providing post-event documentation and reported as required by the City. The City of Arcadia shall be responsible for: • Promoting the event to residents. • Providing on-site staff support during the event. • Obtaining the required permits and approvals required for the event. • Coordinating Paint Care for onsite collection of accepted paint materials at the event.
