1.1: Project Management The AGENCY shall administer the PDA Planning Grant and oversee the services of CONSULTANT. The AGENCY shall establish regular interactions with the Metropolitan Transportation Commission (MTC) Grant Manager to relay information and solicit feedback about the project. The CONSULTANT shall establish regular interactions (generally every two weeks) with the AGENCY to relay information, solicit feedback, and participate in working sessions. 1.2: Kick-off Meeting CONSULANT shall attend an initial project meeting with AGENCY to: • Establish communications and reporting strategy, identify project team members, and other project needs. • Review, revise, and refine project goals, scope of work, schedule, and confirm key responsibilities. • Discuss the Hamilton Avenue Public Improvement Plan and relevant background materials. • Discuss the stakeholder engagement strategy as outlined in Task 2.1. 1.3: City Council Introductory Meeting CONSULANT shall prepare and present a report in coordination with AGENCY to the City Council to: • Introduce key members of the CONSULTANT team involved in the work effort. • Present refinements to project goals, scope of work, or schedule (if necessary). • Present stakeholder engagement strategy and receive feedback. Task 1 Deliverables: 1.2: Meeting notes, refined project goals, scope of work, schedule as necessary. 1.3: Meeting materials including but not limited to PowerPoint presentations.; 2.1: Stakeholder Engagement Strategy CONSULTANT, in partnership with AGENCY, shall draft a stakeholder engagement strategy. The stakeholder engagement strategy shall include an identification of stakeholders along with a toolbox and options of outreach methods (e.g. meeting format, discussion topics, meeting management tools), and best practices for outreach. The stakeholder engagement strategy shall include the check-ins with key stakeholders, potentially including staff from the Metropolitan Transportation Commission (MTC), Caltrans, VTA, property owners, community members, and board/commission members, which may involve attending evening meetings. The engagement strategy shall also include at least one intercept survey targeting bicycle and pedestrian users in the area and at least one public survey.
