Task 1: Project Area Services • Activities a. Oversee the security badging program for the Shipyard, which includes coordinating with the developer’s security vendor to provide security badges to individuals seeking access to restricted areas of the Shipyard. b. Assist with site tours and share current and future Project development information. c. Staff and operate OCII's Shipyard Site Office, an office space located at 451 Galvez Avenue, Monday through Friday from 8:00 a.m. to 5:00 p.m. ("Normal Business Hours"). Any change to Normal Business Hours requires prior approval of OCII staff. One staff person is expected to be needed during the day except on special events and CAC meeting days. d. The building at 451 Galvez will be transferred to the San Francisco Recreation and Parks Department later in 2025. Additionally, the common area may be used by others for recreational purposes. • Deliverables 1. Notify OCII staff of any site tours no later than five (5) days before the scheduled tour, including a list of tour participants Task 2: CAC Administrative Support Services • Activities a. Create and maintain a monthly public calendar of each CAC meeting distributed at least 72 hours prior to the first day of each month • Deliverables o Updated the public calendar 72 hours prior to the first day of each month o Distribute calendar to local stakeholder groups via email blast at least 72 hours prior to the first day of each month b. CAC and Legacy Foundation Meeting Prep and Coordination • Deliverables o Plan and schedule meetings in consultation with OCII, CAC Chair, and CAC subcommittee chairs o Distribute DRAFT agenda to OCII staff and CAC Chair fifteen (15) days prior to each meeting for feedback o Finalize and mail the agenda, staff reports, and corresponding materials for each meeting no less than three (3) days in advance of any meeting date. o Upload agenda to CAC website, share with mailing list, and display at site office no less than three (3) days before meeting c. Staff CAC and Legacy Foundation Meetings • Deliverables o Attend CAC and Legacy Foundation meetings o Manage meeting technology, including audio, video, live-stream, and display o Provide minutes of each meeting no less than seven (7) days before the next meeting d. Workshop Coordination (if needed) • Deliverables o Staff up to six (6) workshops per year, providing room and technology setup, along with notetaking o Distribute workshop minutes within 30 days after workshop e. Administrative Services
