Hearing examiners shall be responsible for conducting administrative hearings and impound hearings by written declaration, teleconferencing, or in person, depending on the contestant’s preference. The City shall designate the location and times of said hearings. Evaluation of services and compensation for services for the hearing examiner are not based on the outcome decisions. Compensation is a flat dollar amount per hearing. The hearing examiner will be responsible for all travel and administrative costs including but not to communications, clerical support, equipment, and materials to perform the scope of work. The number of hearings varies each month. Each in-person hearing is scheduled in fifteenminute intervals. Hearings by written declaration are assigned by batch on a weekly basis. Hearings by written declaration may be completed prior to the first scheduled hearing, between in-person hearings, or following the last scheduled hearing, time permitting. The City and the hearing examiner shall coordinate planned absences due to vacation, medical appointments or other personal matters a minimum of three weeks prior to the scheduled event. The City requires availability of a primary hearing examiner to be available on a consistent and regular basis. A secondary hearing examiner shall be required as an alternate to cover scheduled absences and to be on-call on the day hearings are scheduled. Hearings must be conducted within 90 days of the request for hearing. Hearing dates and times are mailed to respondents approximately three weeks prior to the hearing dates. A list of the hearing date and times are forwarded to the hearing examiner in advance by the City’s processing agency. The hearing examiner is responsible for accessing the case files from the City’s processing agency prior to the scheduled hearing. In the case of a vehicle impound, the registered vehicle owner may request an emergency impound hearing. Emergency impound hearings must be conducted within 48 hours from the time requested.
