1. SYSTEM REQUIREMENTS A. CURRENT SYSTEM The City currently uses EDEN, which was implemented in 2005. The software is hosted on premise. The system lacks many of the features of a modern finance enterprise software in terms of integration, workflow, and security. We are currently using the following modules, though not necessarily the full functionality of each. 1. General Ledger 2. Cashiering 3. Accounts Receivable/Controller Bills 4. Accounts Payable 5. Human Resources 6. Payroll 7. Budgeting 8. Purchasing 9. Capital Assets B. NEW SYSTEM The City’s goal is to take advantage of a modern finance enterprise software system that is designed around best practices allowing the City to streamline and improve processes that result in timely, accurate, and easy-to-access information. More specifically, the new ERP system should meet the following objectives: 1. Consolidate information, link processes and functions, and eliminate separate departmental spreadsheets/Access databases in favor of a single system that integrates the City’s financial and non-financial applications through a common database. 2. Streamline business processes to take advantage of best practices through automation, integration, and workflows. 3. Provide a user-friendly and intuitive user interface to promote system use and productivity. 4. Eliminate the need for redundant data entry. 5. Improve and/or provide necessary reports and reporting capabilities, analytics, and access to data through inquiry or drilldown. 9 6. Provide simple, non-technical, report writing capabilities which allow users to easily customize reports to suit their needs.
