1.1 Meet with Facilities Master Planning Committee ("FMPC") This task involves meeting with appropriate team members on the FMPC to obtain critical information on the existing facilities and conditions assessment. The FMPC shall meet throughout the Facilities Master Plan process. Participants in the FMPC might include members from the following groups: • School District Staff (County Administrator, cabinet members, facilities staff, etc.) • Board of Trustees • District and Parent Advisory Committees • Students 1.2 Community Outreach In light of the significant community interest in the Facilities Master Plan process, this task involves the selected architectural/consultant firm ("Consultant") assisting with Community Input Forums allowing the community to weigh in on the Facilities Master Plan process. Community Input Forums will be held to provide community members information and seek feedback from them on facility needs. 1.3 Develop Conditions (Needs) Assessments 1.3.1 Evaluation of Current School District Facilities This task involves Consultant completing an evaluation of all of the School District’s existing sites and their condition to understand the basis for modernization/new construction, as well as growth/reduction at each site based upon the direction of the curriculum as defined by the FMPC and Community Outreach process. Consultant will evaluate each site, determine areas for possible growth/expansion/consolidation, the context of the schools, the visual definition of the campus and how the outdoor spaces function together. Once this overall diagrammatic evaluation of the existing facilities has been completed, Consultant would begin to develop the schematic level Facilities Master Plan by utilizing gathered statistical data and curriculum to form a basis for the determination of the needs of each campus. This may not be limited to architectural elements of the site and may include structural, mechanical, electrical, plumbing, civil and landscape consideration. 1.3.2 Develop Future Facilities Needs and Alternatives This task involves Consultant assisting with prioritizing needs of the School District, exploring community and joint use needs, preparing individual site Facilities Master Plans, providing recommendations for energy savings, incorporating deferred maintenance needs into each campus, facilitating and documenting FMPC input and assembling all material for the FMPC. The Facilities Master Plan should be sensitive to construction costs relative to available funding while strategizing for future funding opportunities. Meeting frequency will be determined by the District; however, Consultant will be responsible for the coordination and facilitation of the meeting(s).
