1. Order Request: a. Name of Agency/Department – including County representative who ordered the supplies and the time the order was placed. b. Purchase Authorization Number – FAC Ops Only. c. Date order was received. d. Detail listing of materials to include item name, item or part number, quantity ordered, quantity shipped and unit cost. 2. Order Receipt: a. Name (printed) and signature of person receiving the material. b. Have all deliveries signed for by a County employee. NO EXCEPTIONS. c. Date of receipt. B. Make corrections to all packing slips discrepancies, errors, omissions between the time of delivery and within 24 hours. 1. Include correcting discrepancies with packing slips. C. Have the ability to provide specialized technical advice and data relative to Electrical Supplies upon request. 1. Provide specification support in determining what product the County requires based on the repair/maintenance work or task order. D. Have the ability to provide E-Commerce capabilities. 1. Provide virtual warehouse/online ordering capabilities to order electrical products. 2. Provide technical support when utilizing the warehouse/online ordering capabilities. 3. Have the ability to provide reporting on items ordered, order details, date of order and time stamp, qty, person ordering, person receiving the materials date received and time stamp. E. Ensure all items purchased through this Contract be new unused and latest model of recent manufacture. Any exceptions must be pre-approved by the County before processing order.
