Specifications include, but are not limited to: A. Contractor will help develop the functional specification and technical specifications for a complete ERP system including business process workflow, for all departments with potential for management via the new ERP software. Identify gaps between current functions, processes, and requirements and best practice functions, processes, and requirements. B. Prepare a Request for Proposal (RFP) to be issued by the District for new ERP software with implementation services that will allow for a thorough comparison of all qualified vendors. The RFQ must be prepared in compliance with the District purchasing policy and will include the scope of work, product specifications, vendor evaluation criteria and other necessary information. C. Lead the District through the ERP software selection process, including: 1. Draft presentation for (and lead) vendor pre-proposal conference. 2. Draft and coordinate responses to vendor questions during the proposal period. 3. Develop evaluation materials to include criteria, demonstration and interview scripts, scoring criteria, and scoring analysis. 4. Coordination of software demonstrations and on-site visits. 5. Assist with the identification of potential risks and issues to ensure the District makes a selection decision, which archives the District’s ERP requirements. 6. Participates in the evaluation of vendors and interviewing process. D. Participate in contract negotiations with the selected vendor to ensure a performancebased contract, where software and services are paid based on the completion of predetermined milestones. E. Provide project management services throughout the system implementation process.
