This project requires the use of a document management and storage system similar to Microsoft’s SharePoint. The main objective of this task is to avoid using email to transmit project related documents like draft plans, specifications submittals, utility as-builts, schedules, etc., as well as, maintain project files organized and up to date with the capability to easily transfer all folders and files to the city’s server. Consultant shall propose a document management system and provide a minimum 10 user account for the City/Contractor team’s use. The following includes minimum software requirements: • Kickoff meeting • Web based status meetings using Teams or equivalent • Decision log • Quality assurance/quality control (QA/QC) of deliverables • Track and manage all documents(including different document versions and authors). File storage to maintain project files from the start of the project until city issues Notice of Completion. • Files shall remain available for city transfer a minimum of 120-days following the Notice of Completion issued to the contractor.
