In efforts to continue the development of a proactive and fully compliant disasterrelated debris management plan, the County of Merced is seeking to establish standby contracts and mutual agreements within its Operational Area to streamline and optimize emergency debris removal operations in the wake of a major disaster event. Such events may include an earthquake, a large-scale wildfire, severe storms, or other natural or man-made emergencies. By securing qualified, experienced Contractors capable of collecting, processing, and disposing of a wide range of debris types, the County aims to ensure that post-disaster recovery efforts are conducted efficiently, safely, and in strict accordance with Federal, State, and local standards. Integral to achieving these goals is the requirement for independent debris monitoring services, as mandated by the Federal Emergency Management Agency (FEMA) Public Assistance (PA) reimbursement process, to accurately document debris operations and substantiate eligibility for Federal and State disaster relief funding. Monitoring debris removal activities involves the continuous, real-time observation and verification of debris clearance crews to confirm that all work performed aligns with FEMA PA guidelines and other applicable Federal, State, and local regulations, including those enforced by Cal OES, FHWA, and pertinent environmental and historic preservation laws. The selected Debris Monitoring Contractor must have the logistical capacity, financial stability, and established management team to rapidly mobilize a substantial workforce, cover significant operational costs prior to initial and interim payments, and furnish all required bonds and insurance. Moreover, the Contractor must possess the ability to deploy advanced documentation systems, such as an Automated Debris Management System (ADMS), to create and maintain comprehensive, verifiable records— ensuring that all debris removal operations are fully supported with accurate load tickets, daily operational logs, and photographic and GIS-based evidence. Failure to meticulously document eligible work and associated costs risks jeopardizing reimbursements from FEMA PA, FHWA, and Cal OES Hazard Mitigation grants, underscoring the critical importance of professional, high-quality monitoring services.
