1. As set forth in this RFP and at the Contractor’s expense, provide all labor, materials, supplies (including feminine products, chemicals, equipment, plastic liners, paper towels, two-ply toilet tissue only, automatic air freshener and batteries) necessary to maintain the facilities in a clean and sanitary condition in accordance with the County standards, conditions and methods as set forth herein. The County shall have the right to approve or reject the cleaning methods, materials, supplies and equipment to be used by the Contractor. All equipment shall be of good commercial quality and meet CAL-OSHA safety requirements, and shall be subject to the approval of the County. County may inspect all supplies and equipment furnished by the Contractor and require that inferior supplies be replaced to the satisfaction of the County. 2. During any State of Emergency or pandemic, Contractor shall follow all state and local laws and policies regarding use of face coverings and personal protective equipment (PPE). 3. Comply with the requirements of SB 1383. 4. Provide Safety Data Sheets (SDS) to the Facilities Management Custodial Services Chief for all products used by the Contractor. 5. Meet all governmental, safety and other regulatory requirements as they pertain to providing these services. 6. Maintain all records and books pertaining to the delivery of services under this agreement and demonstrate accountability for Contract performance. County shall have the right upon reasonable notice and at reasonable hours of business to examine and inspect such records and books. 7. Maintain fiscal records which shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue, and expenditures. Fiscal records must also comply with the appropriate Office of Management and Budget (OMB) Circulars that state the administrative requirements, cost principles and other standards for accountancy 8. Comply with all Contract requirements, including but not limited to those requirements related to keeping records. Failure to maintain acceptable records per the preceding requirements will be considered grounds for withholding of payments for billings submitted and for termination of the Contract. 9. Notify designated County staff, via fax or telephone, fifteen days preceding any change in address. Contractor shall follow-up with written notification within three (3) days of change. 10. Designate its own full-time employee as a Contract Representative. Such designation shall be in writing and provided to the County. Contractor Contract Representative and an approved alternate shall be available locally Monday through Friday and available by pager for telephone contact twentyfour (24) hours a day, Monday through Sunday, including all holidays. This Contract Representative shall provide overall management and coordination of the Contract on the Contractor’s behalf, shall act as the central point of contact with the County, and have access to technical assistance at all times. 11. If so requested by County, Contractor shall provide additional service in any State of Emergency or pandemic that arises during the Contract term. Services as more fully set forth below in Section V.C regarding “State of Emergency Services or Pandemic”. Upon request by the County, Contractor shall provide a written estimate for the cost of any additional work to be performed. Said estimate shall include the cost for all labor, supplies, material, taxes, insurance and any other costs required to perform the work. Such services shall be provided only upon written authorization by the County.
