The following scope of work outlines the anticipated tasks and deliverables associated with this project. It is intended to provide a general framework for the services required; however, it is not intended to be all-inclusive. Proposers are encouraged to review the scope carefully and, where appropriate, suggest additional tasks, methods, or enhancements that would support the successful completion of the project. Any such recommendations should be clearly identified and justified in the proposal. 3.1 Task 1 | Facility Assessment Planning a. Collaborate with City staff to confirm assessment scope, objectives, and expectations. b. Identify facility locations, types, sizes, and intended uses (See Attachment 4 for a list of City facilities to be included in this assessment). c. Review available documentation such as floor plans, maintenance logs, and historical repair data. d. Define data collection parameters and mapping to align with Cartegraph's facility asset schemas. e. Develop a final Work Plan and Assessment Schedule, including facility access coordination. 3.2 Task 2 | On-Site Facility Condition Assessment a. Conduct in-person assessments of structural, architectural, mechanical, electrical, plumbing, roofing, ADA accessibility, life safety, and exterior systems for each building. b. Use standardized rating systems and digital tools to ensure consistency and accuracy. c. Document condition deficiencies, safety hazards, and end-of-life equipment. d. Capture GPS data, photographs, and measurements suitable for use in Cartegraph. e. Refer to Attachment 2 for detailed minimum requirements. 3.3 Task 3 | Analysis of Facility Condition Assessment Information a. Evaluate and assign condition ratings to each system/component using a scale compatible with Cartegraph's asset condition index (1–5 or other defined). b. Calculate Overall Condition Index (OCI), risk scores, and current replacement values. Ensure the Asset Condition Manager includes all components necessary to properly calculate OCI, including facility condition groups, prediction groups, etc. c. Categorize deficiencies by criticality: Immediate (Year 1), Short-Term (Years 2–5), and LongTerm (Years 6–10). d. Prepare detailed cost estimates for all identified repairs, replacements, and upgrades
