Task 1: Develop and Prepare Request for Proposal (RFP) Draft a comprehensive RFP document for the solicitation of solid waste service providers. Incorporate technical specifications, performance standards, regulatory compliance requirements, and legal terms consistent with City objectives and applicable state mandates. Coordinate with City staff to ensure alignment with local goals and priorities. Task 2: Identify and Engage Potential Service Providers Work with City staff to develop a list of qualified vendors, including regional and statewide solid waste service providers. Conduct direct outreach to encourage competitive participation. Coordinate and facilitate any pre-proposal meetings or Q&A opportunities. Task 3: Develop Proposal Evaluation Criteria and Methodology In collaboration with City staff, design a scoring framework and evaluation criteria covering: Technical approach and operational capabilities Customer service and community engagement Environmental performance and innovation Proposed rates and cost-effectiveness Experience and qualifications Establish a transparent and defensible methodology for ranking proposals. Task 4: Coordinate Site Visits Organize site visits to proposer facilities, as applicable. Develop and distribute evaluation tools to standardize observations and findings from the site visits. Task 5: Technical Review and Due Diligence Conduct a thorough review of all proposals. Evaluate each proposer’s ability to meet service specifications, including operational capacity, equipment, staffing, financial strength, and history of regulatory compliance. Summarize findings in a technical memorandum for City use. Task 6: Facilitate Evaluation Panel Review Lead the evaluation panel in reviewing, scoring, and ranking proposals. Facilitate consensus discussions and support panel deliberations. Document the evaluation process and ensure procedural integrity. Task 7: Present Evaluation Results Prepare a detailed summary report of findings, scores, and rankings. Present results to City staff, advisory commissions, and the City Council as directed. Task 8: Support Negotiations and Contract Finalization Assist in negotiating services, performance measures, diversion targets, rates, and terms with the selected provider.
