Specifications include, but are not limited to:The Judicial Council of California (Judicial Council), on behalf of the Judicial Branch, seeks an entity with expertise in providing a cloud-based solution for agenda management and webcasting. The solution will enhance communications across the branch and extend greater access to the public through greater transparency and streamlined methods of information delivery. The solution will also address legislative mandates in support of California Rules of Court 10.75, meetings of advisory bodies. 1. Meeting Management to include the following: • Ability to display calendar of meetings and events. • Secure notice and posting of meeting documents and materials to the website (ensuring large files are accessible and downloadable) • Agenda building tools • Meeting minutes tools • Electronic publication of materials M 2. Ability to have electronic submittal of public comments. M 3. Ability to track voting on agenda items. M 4. Enable the public to remotely listen and view public meetings (teleconference and audio cast over web). M 5. ADA compliant M 6. Access to two audio channels during streaming. D 7. Ability to have on-demand, archived audio and video of meetings available. M 8. Include local recording back up of audio and video. Recording should retain integrity during internet outages. M 9. Ability to timestamp video and edit timestamp data. M 10. Ability to trim videos. M 11. Ability to turn on/off [pause] the recording and transcription of meeting to ensure that closed session portions of meetings are NOT recorded. M 12. Ability to integrate with current live captioning solutions (VITAC). M 13. Ability to be compatible with current technology standards and ensure effective accessibility of materials remotely for public, staff, and committee. a. Cross-browser compatibility including mobile browsers. M b. Video resolution must be 720p or higher. M c. Video resolution must be scalable for the end user. M d. Ability to download audio/video in a standard format (MP3, MP4, H.264). M e. Encoder that uses current generation operating system maintained with necessary updates. M f. Linux-based encoder D g. Virtual Encoder (compatible with VMware and/or Hyper-V) D 14. Content migration from existing provider to selected provider. This includes migrating agenda, schedules, meeting materials and video. M 15. Provide access to meetings for staff within the network, separate from the public, without impacting internet bandwidth. M 16. Portable audio and video encoder for use at remote venues. D 17. Set permission restrictions for users in specific groups (Role-Based Access Control). D 18. Ability to customize elements within website and meeting management. D 19. Need opt-in mechanisms (i.e., RSS feeds). 20. Highly responsive customer/technical support, including a formal performance based service level agreement that defines standards for service delivery, including but not limited to backup and incident management. Customer services hours should extend past normal business hours.
