Specifications include, but are not limited to: E-RFP #25-005 - Ballot Printing and Mailing Services The County of Fresno, on behalf of County Clerk/Registrar of Voters (ROV), is requesting proposals from qualified vendors to provide Ballot Printing, Vote by Mail Processing, Vote by Mail Envelopes and other associated printing jobs as mandated by California Elections Code. The County of Fresno currently utilizes the Democracy Suite Dominion Voting System. This system uses a paper ballot with ovals to be filled in by the voter for the voter’s choices to be scanned/recorded by the voting system. The ballot is printed in one of several different sizes, 8 ½” x 11”, 8 ½” x 14”, 8 ½” x 17”, 8 ½” x 18” or 8 ½” x 19”, depending on the issues, candidates, measures, etc. on the ballot for an election. It is vital that the ballots are printed accurately and delivered by the deadline prescribed by the County of Fresno to meet election requirements. The County works closely with both Dominion Voting Systems and the ballot vendor in preparing the ballot for the final printing. This includes the County forwarding an electronic file to the vendor with all the ballots separated by precinct number. The vendor sends an electronic file and paper copy proofs back to the County for verification and final approval. The County also forwards the blank ballot paper stock order on an Excel spreadsheet to the vendor. The County approves both the ballot proofs and the blank ballot paper stock order. Paper proofs need to be on the actual ballot paper for testing. It is critical that the ballots are delivered by the specified delivery deadline to meet election requirements for Vote by Mail voters, Military/Overseas voters, and to ensure sufficient availability of blank ballot paper stock for the election starting 45 days prior to the election and leading up to election day. The County of Fresno also requires custom envelopes for the ballots to be mailed to the Vote by Mail voters in the County. These envelopes are ordered well in advance of the election. All vote by mail envelopes are used for the automatic, machine inserted vote by mail process. The machine inserting process for the outgoing vote by mail process is a critical component. The County forwards the vote by mail voter data to the vendor with all the election specific and voter specific information included. The vendor places the data on each of the vote by mail reply envelopes. The ballots and any inserts are then inserted by machine into the correct envelope. The vendor must sort the data correctly by precinct and a quality check process on the insertion machines to make sure the voter receives the correct precinct ballot for the election. Jul 18, 2024 2:11:31 PM PDT Aug 14, 2024 10:00:00 AM PDT 25 days 22 hours No Addendums
