Specifications include, but are not limited to: Services for the Enterprise Resource Planning Consultant shall include the following: Fully deliver and implement a new Enterprise Resource Planning System for the City Bear primary responsibility for system performance, quality, and functionality Interface the system to other systems in the most practical, cost-effective approach for the particular software product proposed Ensure that the system performs acceptably for the user load planned Installation of the hardware and software components needed System Design Data Conversion and Database Initialization Development and Testing Staff Training Recommend the technical architecture and specifications for the hardware and software components of the system Furnish all software components and licenses needed for the system Assist the City in procuring, receiving, installing, testing, configuring, and integrating any third-party components needed for the system Keep records of installation and configuration activities and provide these to the City as requested Enable the City to review the technical installation and configuration to verify that it is consistent with specifications and plans Provide and administer a controlled process to release versions of the system from one technical environment to another to ensure that the implementation process is efficient and well-coordinated Develop a process for (a) extracting and converting data from the City’s current systems, and (b) initializing the system database prior to cutover or as part of the cutover process Maintain the newly implemented system application software during a maintenance period similar to the terms of the agreement Update tax tables, algorithms, and similar calculations during the maintenance period Troubleshoot and warranty the system during the maintenance period Update technical documentation to reflect software changes during the maintenance period Assist the City in addressing performance issues during the maintenance period Assist the City in installing and testing patches and upgrades during the maintenance period Consolidate information, link processes and functions, and eliminate separate departmental systems/spreadsheets/access databases in favor of a single system that connects the City’s financial and non-financial applications through a common database Streamline business processes to take advantage of best practices through automation, integration, and workflows Provide a user-friendly and intuitive user interface to promote system use and productivity Eliminate or reduce redundant data entry Eliminate or reduce the need for manual input when preparing various financial documents, including the annual budget and preparation of the Comprehensive Annual Financial Report
