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Basic Information

Reference Number

0000398994

Issuing Organization

City of San Luis Obispo

Owner Organization

Public Works

Project Type

IFB - Invitation for Bid (Formal)

Project Number

2000403

Title

Battery Electric Bus Charging Infrastructure

Source ID

PU.AG.USA.2731487.C18220401

Details

Location

United States, California, San Luis Obispo County

Job Location

29 Prado Rd San Luis Obispo, CA 93401

Piggyback Contract

Description

Notice to Bidders
Bid Submission
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until

11:00 a.m. on October 16, 2025

at which time they will be publicly opened and read aloud. Public bid opening may be viewed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Use the following link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjgwODgwNGMtYjIyYS00M2NmLTgwMzAtZDYyNjI5MTM2ZjIw%40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9-330dcb148164%22%2c%22Oid%22%3a%2255684c81-fa0a-443f-b6a5-1f55eacc1141%22%7d

or join by phone with this number: 1(209) 645-4165 with Conference ID: 822 042 507#

Submit bid in a sealed envelope plainly marked:

Battery Electric Bus Charging Infrastructure, Specification No. 2000403

Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.

By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.

All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.

Each bid must be accompanied by either a:

certified check
cashier’s check
bidder’s bond

made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.

The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.

All bids are to be compared based on the City Engineer’s estimate of the quantities of work to be done, as shown on the Bid Item List.

Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.

The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.

Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.

Bid Documents
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:

www.slocity.org/government/department-directory/public-works/public-works-bids-proposals

Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:

www.slocity.org/government/department-directory/public-works/documents-online/construction-documents

You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.

Contact the project manager, Emma Laplante at (805) 781-7199 or the Public Works Department at (805) 781-7200 prior to bid opening to verify the number of addenda issued.

You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:

www.slocity.org/government/department-directory/public-works/public-works-bids-proposals.

Project Information
In general, the project consists of installing electric vehicle infrastructure at the Transit Facility.

The project estimated construction cost and contract time established for the project is as follows:

BASE BID: $222,000 20 Working Days
ADDITIVE ALTERNATIVE: $43,550 2 Working Days

TOTAL PROJECT BID (BASE BID + ADD ALT): $265,550

The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.

In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:

https://www.dir.ca.gov/oprl/DPreWageDetermination.htm

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

There will be an optional walkthrough on October 2th, 2025, at the Transit Facility (29 Prado Road, San Luis Obispo, CA 93405) at 2 PM. Meet in the front parking lot and then proceed to the site.

Bidders are herby notified that this contract is subject to the Required Federal Clauses listed in Appendix C.

This contract is subject to the Davis-Bacon Federal minimum wage rates and State prevailing wage rates.

In addition to the State prevailing wage rates, the Federal minimum wages for this project, as predetermined by the United States Secretary of Labor, are incorporated in this document in Appendix D.

If there is a difference between the Federal Minimum Wages and the General Prevailing Wage Determinations, as predetermined by the Secretary of Labor and by the Director of the California Department of Industrial Relations for similar classifications of labor, the Contractor and subcontractors must pay the higher wage rate.

The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. This includes “helper”, other classifications based on hours of experience, or any other classifications not appearing in the Federal wage determinations. Where Federal wage determinations do not contain the State wage rate determination, the Contractor and subcontractor cannot pay less than the Federal minimum wage rate which most closely approximates the duties of employees in question.
A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted Construction may be obtained from the U.S. Department of Housing and Urban Development website:

https://files.hudexchange.info/resources/documents/Davis-Bacon-and-Labor-Standards-Contractor-Guide-Addendum.pdf

Qualifications
You must possess a valid Class A Contractor’s License at the time of the bid opening.

You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.

You must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.

One of the three reference projects must have been completed under contract with a city, county, state or federal government agency as the prime contractor.

One of the referenced projects must be for the construction of reinforced concrete.

Two of the referenced projects must be for the installation of electric vehicle charging infrastructure.

Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.

The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.

The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the

knowledge
experience,
or is otherwise not responsible

as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.

Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.

It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.

Protests must be filed no later than five working days after either:

bid opening date
notification of rejected bid.

Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.

Valid protests must contain the following information:

the reasons for the protest
any supporting documentation
the ruling expected by the City to remedy the protest.

Any protest not containing all required information will be deemed invalid and rejected.

The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.

The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.

If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.

Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.

Award
The lowest bidder will be determined by the BASE BID.

As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.

You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.

Accommodation
If any accommodations are needed to participate in the bid process, please contact Allie Genard at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781-7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.

Dates

Publication

09/18/2025 01:11 PM PDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Latest Addendum

10/30/2025 05:00 PM PDT

Questions are submitted online

Yes

Closing DateA - Latest Addendum

11/04/2025 01:30 PM PST

Job-Walk Visit

10/02/2025 02:00 PM PDT

Contact Information

Emma Laplante

805-781-7199

elaplant@slocity.org

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

10/02/2025 02:00 PM PDT

Location

29 Prado Rd San Luis Obispo, CA 93401

Event Note

There will be an optional walkthrough on October 2th, 2025, at the Transit Facility (29 Prado Road, San Luis Obispo, CA 93405) at 2 PM. Meet in the front parking lot and then proceed to the site.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Reference plans and specification provided.