Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000390640

Issuing Organization

City of Pleasanton

Owner Organization

City of Pleasanton

Project Type

RFP - Request for Proposal (Formal)

Project Number

23457

Title

RFP For Fire Alarm & Communications System Retrofit

Source ID

PU.AG.USA.2525611.C15298526

Details

Location

United States, California, Alameda County

Job Location

Pleasanton, California

Piggyback Contract

Description

The City of Pleasanton is seeking a Request for Proposals for a turnkey solution for the retrofit and replacement of the City’s existing fire alarm systems at the Public Works Department Corporation Yard, the Library, and the Police Station totaling 12 buildings and approximately 140,000 square feet. The work does not anticipate changes to the fire sprinkler systems but may require minor changes if compliance issues are found during the review. The existing fire alarm control systems are outdated and no longer in a serviceable condition and will require replacement of the panels, alarms, horns and other associated equipment with relocation of devices to meet current standards. A paging/communication system will be added for the Corporation Yard and Library facilities. The work shall include but not be limited to: review of existing systems, design of updated systems, fire alarm panel replacements, strobes, annunciators, pull handles, electrical feed to relocated panels, conduit, conductors, patching and painting of existing walls and ceilings for device relocations where necessary and raising the fire sprinkler exterior main backflow device above ground at the Library. The work will take place while buildings are occupied by staff and the public with extra care and special working hours required. The estimated project cost is $1.7 million for all three locations.

The City of Pleasanton (City) anticipates working with a single qualified bidder through these milestones of activity:

Investigation, design, and permits; estimated duration is three months after City Council award of contract and written Notice of Award.
Scheduling, shop drawings, fabrication, mobilization, and installation; estimated duration is five months after written Notice to Proceed.
Testing and Fire Marshal approval; estimated duration is one month.
Acceptance by City Council, filing Notice of Completion, and release of retention and bonds; estimated duration is three months.

Submit bid proposal in a sealed package marked with the delivery due date and “RFP – Fire Alarm Retrofit Project No. 23457” prior to 11:00 a.m. Wednesday, July 16, 2025. Proposals will be received by the City of Pleasanton City Clerk’s office:

In-person, Civic Center, at 123 Main Street, Pleasanton, CA 94566
By mail to City Clerk, City of Pleasanton, P.O. Box 520, Pleasanton, CA 94566
By Express Courier only, send to City Clerk’s Office 123 Main Street

Proposals will not be opened at the time of submission. Proposals will be opened by the Evaluation Committee and results will be made public on the City’s bid website.

Please see RFP for the complete information.

Dates

Publication

06/17/2025 03:38 PM PDT

Question Acceptance Deadline

07/09/2025 04:00 PM PDT

Questions are submitted online

Closing Date

07/16/2025 11:00 AM PDT

Other

06/19/2025 08:00 AM PDT

Other

06/24/2025 08:00 AM PDT

Other

07/08/2025 08:00 AM PDT

Contact Information

Tom Mucha

925-931-5659

tmucha@cityofpleasantonca.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certified Payroll

- Contractors License Required

- Employee Background Checks Required

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

10 %

- Performance Bond

100 %

- Maintenance Bond

10 %

- Labor and Materials Bond

100 %

Pre-Bidding Events

Event Type

Pre-Bid Meeting

Attendance

Mandatory

Event date

06/19/2025 08:00 AM PDT

Location

400 Old Bernal Avenue, Pleasanton, CA 94566

Event Note

Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12:00 p.m.

Two pre-bid meetings are scheduled, and prospective bidders must attend one of the meetings to submit a proposal. The pre-bid meeting will include a mandatory walk through all three locations. Public parking is available. Each location requires individual security access procedures, and the meeting will start promptly at the time identified to sign into the location and verify identification. Photographs will not be allowed at the Police Station. Attendees will be required to sign out at each location.

See more
Event Type

Pre-Bid Meeting

Attendance

Mandatory

Event date

06/24/2025 08:00 AM PDT

Location

400 Old Bernal Avenue, Pleasanton, CA 94566

Event Note

Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. After meeting at the Library and Police Station, driving directions will be given to continue the meeting at the Public Works Department Corporation Yard. The meeting should conclude between 11:30 a.m. and 12:00 p.m.

Two pre-bid meetings are scheduled, and prospective bidders must attend one of the meetings to submit a proposal. The pre-bid meeting will include a mandatory walk through all three locations. Public parking is available. Each location requires individual security access procedures, and the meeting will start promptly at the time identified to sign into the location and verify identification. Photographs will not be allowed at the Police Station. Attendees will be required to sign out at each location.

See more
Event TypeA - Previous Addendum

Pre-Bid Meeting

AttendanceA - Previous Addendum

Recommended

Event dateA - Previous Addendum

07/08/2025 08:00 AM PDT

LocationA - Previous Addendum

400 Old Bernal Avenue, Pleasanton, CA 94566

Event NoteA - Previous Addendum

Attendees will meet outside the Library main entrance, 400 Old Bernal Ave, Pleasanton. This optional meeting will not include the interior of the Police Station that was provided during the mandatory pre-bid meetings. The meeting will include the exterior backflows at the Police Station and Library, the Library interior, and then continue to the Public Works Department Corporation Yard site. The meeting should conclude around 11:00.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.