A. STUDY ABROAD (STAB) FUNCTIONAL REQUIREMENTS 1. Student Profile & Application Management Maintain integrated student profiles that persist across terms, applications, and scholarships. Allow pre-application profiles for prospective leads; track interest, advising notes, and outreach campaigns. Support concurrent or repeat applications across terms with minimal redundancy. Support an "Advising" application for students exploring study abroad without selecting a program. Advising records must link to the student profile and enable interest tracking, goal setting, and communication history. 2. Faculty-Led Program Administration Allow faculty to submit, renew, and manage proposals (itinerary, budget, location, academic credit). Faculty dashboards must support access to applicant data, document review, and communication tools. System must scale to accommodate large and growing volumes of faculty users and program leaders. 3. Scholarship and Funding Tools Embedded scholarship module supporting multiple awards, conditional eligibility, reviewer workflows, scoring rubrics, and post-award tracking. Cross-linking of program and scholarship applications for unified applicant views. 4. External Student and Affiliate Support Enable external (non-UA) students to apply to UA programs with custom views and document workflows. Allow selective visibility of programs to external partners or affiliate institutions. 5. Application Forms and Workflow Automation Conditional branching based on destination, program type, term, or user type (e.g., faculty-led vs. direct-enroll). Support for multi-part forms with autosave, attachments, digital signature, and audit logs. Enable automatic messaging (email/SMS) based on form triggers or saved query results. 6. Marketing and Discovery Public, searchable program directory with filtering by term, GPA, major, cost, language, location, etc. Optional self-assessment/matching tools that connect students with programs based on interest and eligibility. 7. Risk and Emergency Compliance Secure upload and permission-based access to passports, medical disclosures, health waivers. Support for emergency contact logging, pre-departure health attestations, and real-time export for incident management. Integration with SafeCheck or similar mass communication tools. 8. Reporting, Auditing, and Analytics Drag-and-drop reports are exportable by student attribute, destination, deadline, or program type. Ability to save and share dashboards. Must log all actions, edits, and submissions for audit and compliance review. 9. Usability and Support Fully mobile-responsive design; all functions accessible via standard browser. Progress tracking, autosave, contextual help, and real-time notifications for all users. Faculty, staff, and student interfaces must be accessible (WCAG 2.1 A and AA), with a current VPAT which includes documentation for all Level A and AA success criteria. Vendor must provide onboarding support and convert legacy paper or PDF forms to digital versions as needed.
