The District is seeking a full-service vending program where the successful firm shall be responsible for all activities related to vending functions including the following: A. Furnish and maintain all vending equipment. Machines must be installed by a licensed contractor. The successful vending supplier(s) will be expected to furnish “state of the art” new or like new machines that are clean and undamaged. All machines shall be designed, constructed and installed in accordance with the standards of the National Sanitation Foundation, the National Automatic Merchandising Association and O.S.H.A. All machines are to be the change making type equipped with electronic coin changers. The machines shall accept coin and/or paper currency. The need for a machine that accepts electronic payment cards or credit cards is not necessary at this time but may be reviewed to become a requirement in the future. Student accessed vending machines must have timers, see 5. Equipment. B. Cage all vending machines not in a secured building. If special cages or “vandal proofing” is needed for some machines, it will be at the expense of the supplier. All machines are to be equipped with a Plexiglas front. No glass of any type will be considered. C. Repair, clean, and maintain all equipment. Keep equipment in good working order at all times. Service employees of the vendor must wear identifying uniforms and restrict their presence on campus to the area where service is required. Service employees must comply with all District rules regarding professional conduct and comply with no alcohol, tobacco, drugs or weapons on District property. Vendor will provide a sticker on each machine listing a phone number that may be called by school officials to submit vending equipment repair work orders. D. Provide priority service to repair or service the machines in a timely manner. No more than one (1) business day between the time vendor is contacted regarding repair/service needed and the time vendor representative makes contact with the site requesting repair/service. E. Vendor will be responsible for any electrical or concrete slab upgrades that may incur. Installation of equipment, where applicable, must conform to all TUSD, local, state and federal code requirements, in addition to the specifications listed. When installation is specified, the vendor or vendor designee is responsible for uncrating, set up, assembly and start up at time of delivery. All packing and crating material must be removed from TUSD premises by the vendor or designee upon completion of installation or assembly. Firm shall receive written approval from the Tucson Unified School District Director of Facilities and Construction for the installation of new electrical hook-ups, concrete slabs or drainage. Firm will be responsible for all costs. F. Stock and fill all vending machines. The District expects the vending services supplier(s) for snacks and/or beverages to provide as needed machines at schools, offices or Departments upon request. Some larger sites may have more than one machine, if necessary and can be supported by sales. All additional machines will have the same percentage of commission as the contract percentage. G. Collect all money from equipment and provide commission splits. To expedite audit procedures all vending machines must have built in accountability systems. H. Provide detailed monthly audit reports on total revenue by machine site and total District level.
